Managing applications for tenant and analytics administrators

Administrator access for managing applications

Tenant and analytics administrators have different access to manage applications:

• Tenant administrators can manage all applications in managed, shared, and personal spaces.

• Analytics administrator can manage applications in managed and shared spaces, but not in other users' personal spaces.

  Information noteAnalytics admins can change an application’s owner while the application is in a managed or shared space, even if it moves to the new owner’s personal space. After the change, analytics admins can no longer manage the application.

Applications overview

To manage applications, go to the Content page in the Administration activity center and open the Applications tab. The tab displays a table with information about the owner, space, and size of the application. The size refers to the base memory footprint of the application. You can also see when the application was last updated and find details about scheduled data reloads. You can sort by the columns Name or Last updated, and filter by Name, ID, Owner or Space.

Select Source, Published, or Staged in the dropdown list above the table:

• Source shows applications that are in personal or shared spaces. As a tenant admin or analytics admin, you can perform the following actions on these applications:

  • Manage the application reload schedule
  • Change the owner of the application
  • Move the application to another space
  • Delete the application

• Published shows applications that are in managed spaces. As a tenant admin or analytics admin, you can perform the following actions on these applications:

  • Manage the application reload schedule
  • Move the application to another space
  • Delete the application

• Staged shows applications that do not have an owner and do not belong to a space. Staged applications are only visible for tenant admins and analytics admins. As a tenant or analytics admin, you can perform the following actions on these applications:

  • Set a space for the application
  • Delete the application

Changing owner of applications

As a tenant or analytics admin, you can change owner of an application.

Do the following:

1. In the Administration activity center, go to Content > Applications.
2. Select Source.
3. Select one or more applications and click Change owner.
4. In the Change owner dialog, select the user you want to make the new owner, and then click Apply.

Section access considerations

Tenant administrators cannot directly download apps from other users' personal spaces. However:

• If the app does not have section access, the tenant administrator can take ownership of the app and then download it.

• Private apps that manage security with section access can be downloaded only by the app owner from their personal space. If a tenant admin has downloaded an app with section access from a shared or managed space, and they are not the app owner, they will not be able to access the load script upon upload to another Qlik Cloud tenant. The administrator must duplicate the app to access Data load editor and manage the script.

Changing space of applications

As a tenant or analytics admin, you can move an application to another space.

Do the following:

1. In the Administration activity center, go to Content > Applications.
2. Select Source or Published.
3. Select one or more applications and click Move.

4. In the Move dialog, select the space where you'd like to move the applications, and then click Confirm.

   Information note

   When changing the space of an application, you might need higher permissions. If required, select the Get elevated privileges checkbox before confirming.

   Elevated privileges are required if you're not the owner of the application or don’t have Can manage permission for either the current or new space. These privileges are temporary and will be reverted after the space change is complete.

Setting the space for staged applications

As a tenant or analytics admin, you can select a space for staged applications.

Do the following:

1. In the Administration activity center, go to Content > Applications.
2. Select Staged.
3. Select one or more applications and click Set space.

4. In the Select space dialog, select the space where you'd like to add the applications, and then click Confirm.

Managing scheduled reloads of application data

Reloading an application updates it with the latest data from the application data sources. Applications can be reloaded manually from activity centers or on a schedule. Scheduled reloads can be configured by creating tasks with time-based or event-based triggers.

As a tenant admin or analytics admin, you can view and delete tasks that have been created for scheduled reloads. This is done in the Administration activity center. You can see the time of the last reload and the next planned reload. With proper permissions in the spaces where the applications and data sources are stored, you can also create and edit these tasks.

For detailed information about tasks for scheduled reloads of applications, including limitations and considerations, see Reloading application data. For information about the permissions required to reload data, see Managing permissions in shared spaces and Managing permissions in managed spaces.

Viewing status of application reload schedules

The Scheduling column in the applications table displays the status of an application's tasks for scheduled reloads. An empty column means the application has no tasks. The statuses are:

• Scheduled: The application has at least one activated task.

• Schedule disabled: All tasks for the application are currently deactivated. For information about how tasks can be deactivated, see Reasons for task deactivation.

Creating or editing reload schedules

To configure reload schedules, tenant admins and analytics admins with the appropriate space permissions for an application and its data content can create a new task or edit an existing one. The task can be configured to run on a time-based or event-based schedule.

Do the following:

1. In the Administration activity center, go to Content > Applications.

2. Select Source or Published and locate the application for which you want to add or edit a task.

3. Click , and then select Schedule.

4. If you are adding a new task, click Create new task in the scheduling dialog. To edit an existing task, click next to the task and select Edit.

5. Configure the task with your desired scheduling settings.

   For detailed information on how to configure tasks for applications, see Reloading application data.

6. Click Save.

Ownership of tasks for scheduled reloads

Deleting applications

As a tenant or analytics admin, you can delete applications.

Do the following:

1. In the Administration activity center, go to Content > Applications.

2. Select Source, Published, or Staged.
3. Select one or more applications and click Delete.

4. In the Delete apps dialog, select the checkbox to confirm the deletion, and then click Delete.

Monitoring application performance and managing access control

Regular monitoring of application performance, growth, and access control is essential for a positive user experience, efficient resource use, and data security. This section covers key practices to ensure optimal application functionality.