Managing permissions in managed spaces

Managed space permissions control access to apps in the space. Permissions are assigned to members when they are added to a space.

Managed spaces are not available with Qlik Sense Business.

Managed spaces can only be created by tenant administrators. Tenant administrators, space owners, and users with Can manage permissions can add new members to the managed space. Space permissions are managed in Manage members. In Manage members, you search for cloud hub members and groups, assign them permissions, and add them to the managed space.

Member permissions can be changed to give them a new role in the space.

Members can be removed from a space in Manage members by clicking the delete icon beside the member.

Permissions in a managed space

Permissions in managed spaces give users a role and access rules in the space. Unlike shared spaces, members of a managed space can have multiple permissions applied to them. This enables customized access to the space for each member. If groups have been enabled by a tenant administrator, groups of users can be added to a space with the same permission.

What permissions enable for members varies depending on if they have a professional or an analyzer license.

Permissions for members with professional licenses

The following tables outline what members with the professional license can do in a space:

Space actions by permission in a managed space
Action	Is owner	Can manage	Can publish	Can contribute	Can view
See the space exists	Yes	Yes	Yes	Yes	Yes
Publish/republish apps to this space	Yes	No	Yes	No	No
See apps they published to this space	Yes	Yes	No	Yes	Yes
See all apps in the space	Yes	Yes	No	Yes	Yes
Change app owners	Yes	Yes
Delete the space	Yes	Yes	No	No	No
Add members to the space	Yes	Yes	No	No	No
Change member permissions for the space (Can manage, Can publish, Can contribute, Can view)	Yes	Yes	No	No	No
Remove members from the space	Yes	Yes	No	No	No

App actions by permission in a managed space
Action	Is owner	Can manage	Can publish	Can contribute	Can view
Open an app	Yes	Yes	No	Yes	Yes
Delete an app	Yes	Yes	No	No	No
Open Data model viewer	Yes	Yes	No	No	No
Edit app attributes (change name, description, and tags)	Yes	Yes	No	No	No
Edit app properties (select theme, enable right-to-left reading order, set a bookmark as app default, and sheet title styling)	Yes	Yes	No	No	No
View master items	Yes	Yes	No	Yes	No
View variables	Yes	Yes	No	No	No
View media library content	Yes	Yes	No	Yes	No
Add private sheets to the app	Yes	Yes	No	Yes	No
Add private bookmarks and stories to the app	Yes	Yes	No	Yes	Yes
Publish your private sheets, bookmarks, and stories to Community in the app	Yes	Yes	No	Yes	No
Make your own Community sheets, bookmarks, and stories private in the app	Yes	Yes	No	Yes	No
Copy a link to a Public or Community bookmark	Yes	Yes	No	Yes	No
Take snapshots in the app	Yes	Yes	No	Yes	Yes
Monitor a visualization in the cloud hub	Yes	Yes	No	Yes	Yes

Data sources actions by permission in a managed space
Action	Is owner	Can manage	Can publish	Can contribute	Can view
List data source in the space	Yes	Yes	No	No	No
Create data source in the space	Yes	Yes	No	No	No
Duplicate data files in the space	Yes	Yes	No	No	No
Move data files between spaces	Yes	Yes	No	No	No
Delete data source from the space	Yes	Yes	No	No	No
Edit data connections in the space Note: User credentials are cleared each time a connection is edited.	Yes	Yes	No	No	No

Permissions for members with analyzer licenses

The following tables outline what members with an analyzer license can do in a managed space:

Space actions by permission in a managed space
Action	Can manage	Can publish	Can contribute	Can view
See the space exists	Yes	Yes	Yes	Yes
Publish/republish apps to this space	No	No	No	No
See apps they published to this space	Yes	No	Yes	Yes
See all apps in the space	Yes	No	Yes	Yes
Change app owners	Yes	Yes

App actions by permission in a managed space
Action	Can manage	Can publish	Can contribute	Can view
Open an app	Yes	No	Yes	Yes
Delete an app	Yes	No	No	No
Add private or public sheets to the app	No	No	No	No
Add private bookmarks and stories to the app	Yes	No	Yes	Yes
Take snapshots in the app	No	No	No	No
Monitor a visualization in the cloud hub	Yes	No	Yes	Yes

Data sources actions by permission in a managed space
Action	Can manage	Can publish	Can contribute	Can view
List data source in the space	Yes	No	No	No
Create data source in the space	No	No	No	No
Duplicate data files in the space	No	No	No	No
Move data files between spaces	No	No	No	No
Delete data source from the space	Yes	No	No	No
Edit data connections in the space Note: The user must be the connection owner.	Yes	No	No	No

Permissions for tenant administrators

Tenant administrators, without specific permissions, have limitations to what they can and cannot do in a managed space. The following tables outline what tenant administrators can and cannot do without managed space permissions.

Tenant administrator space actions in a managed space
Action	Tenant administrator supported
See the space exists in the Management Console	Yes
See the space exists in the hub	Yes
Publish/republish apps to this space	No
See all apps in the space	Yes
Delete the space	Yes
Add members to the space	Yes
Change member permissions for the space (Can manage, Can publish, Can contribute, Can view)	Yes
Remove members from the space	Yes
Change space owner in the Management Console	Yes

Tenant administrator actions in a managed space
Action	Tenant administrator supported
Open an app	No
Delete an app	Yes
Export an app from the Management Console	No
Open Data model viewer	No
Edit app attributes (change name, description, and tags)	No
Edit app properties (select theme, enable right-to-left reading order, set a bookmark as app default, and sheet title styling)	No
View master items and variables	No
View media library content	No
Add private sheets to the app	No
Add private bookmarks and stories to the app	No
Make private sheets, bookmarks, and stories public in the app	No
Make public sheets, bookmarks, and stories private in the app	No
Take snapshots in the app	No
Monitor a visualization in the cloud hub	No

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On this page

Managing permissions in managed spaces

Permissions in a managed space

Permissions for members with professional licenses

Permissions for members with analyzer licenses

Permissions for tenant administrators

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