Managed spaces share secure apps with a limited group of viewers. Apps are published to managed spaces from personal or shared spaces.
Apps published to managed spaces maintain a parent-child relationship with the original app. Updates to the parent app can be republished to child apps. Parent apps can be moved between spaces without breaking the relationship. If the parent app is deleted, the app in the managed space will become an orphan and cannot be republished.
Managed space members are limited in how they can add content or change the data model of an app. For an explanation of managed space permissions, see Data sources for apps in managed spaces.
Limitations
Managed spaces have the following limitations:
- You cannot publish on-demand apps to a managed space.
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You cannot change the data model of a published app in a managed space.
- You cannot download apps from or upload apps to a managed space.
- You cannot move an app in a managed space.
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You can only use master items when you duplicate a sheet in an app that is published in a managed space. Fields are not available in the assets panel.
Publishing apps to managed spaces
A user with Can publish permission can publish apps to a managed space. Publishing an app into a managed space creates a copy of that app in the managed space. The same app can be published to multiple managed spaces.
Apps indicate when they were last published to a managed space in the publish dialog.
Do the following:
- Click
on the app and select Publish. -
Select a managed space.
- Optionally, change the Published app name, Description, and Tags of the app.
- Click Publish.
Republishing apps
Apps in managed spaces are updated by republishing the source app. When you republish an app, you can either publish a new version of the app or replace existing copies of the app in managed spaces.
An app does not have to be in the same space to republish. For example, you may develop apps with separate developing and verification spaces, each with copies of the original app. Either space can republish their copy of the app to the managed space.
If another copy of the app has republished and replaced the app in the managed space, you will see the publishing dialog. If you change the name when publishing to match the name of the app in the managed space, you will republish that app.
Do the following:
- Click on the app and select Publish.
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If you want to publish a new version of the app, click Publish new.
- If you want to replace existing published copies of the app, select the copies to replace.
- To include data with the app, select Include data.
- Click Republish.
Reloading apps in managed spaces
Space owners and users with Can manage permission can manually reload apps and create scheduled reloads for apps in the space.
Publishing sheets, bookmarks, and stories to Community in apps in managed spaces
Depending on your permissions for a managed space, you can add content to apps in the space. New content is always private. Private items are only visible to you. You can share your content by publishing it to Community. Shared content in apps in managed spaces are added to the Community section. In the app overview, you publish content to Community or make it private again.
Publishing sheets to Community
This applies to sheets, bookmarks, and stories.
Do the following:
- Open the app in app overview.
- Under My sheets, find the sheet you want to share.
- Right-click the sheet, and choose Publish.
Making Community sheets private
This applies to sheets, bookmarks, and stories.
Do the following:
- Open the app in app overview.
- Under My sheets, find the sheet you want to share.
- Right-click the sheet, and choose Unpublish.
Deleting apps in managed spaces
Deleting an app in a managed space removes the app from the space. A deleted app cannot be republished. A user with Can publish permission must publish the app to the managed space again.
Do the following:
- Click on the app and select Delete.