Qlik Answers access and permissions

Access to Qlik Answers is controlled by your user role and space role permissions.

Qlik Answers has several points of access control. Access to Qlik Answers assistants and knowledge bases is controlled by user role permissions set in the Administration activity center. Access to individual assistants, knowledge bases, and the data sources used by the knowledge bases is controlled by space role permissions.

User role permissions

User role permissions are set by administrators in the Administration activity center. The following permissions are available:

Manage assistants: Control what level of access users have with assistants. The following permissions are available:
- View assistants: Users can view assistants and ask questions.
- Allowed: Users can create, view, and manage assistants.
- Not allowed: Users cannot access assistants.
Manage knowledge bases: Control what level of access and interaction users have with knowledge bases. The following permissions are available:
- View knowledge bases: Users can view knowledge bases.
- Allowed: Users can create, view, manage, index, and search knowledge bases.
- Not allowed: Users cannot access knowledge bases in Qlik Cloud.
Index the contents of a knowledge base source: Control indexing rights with knowledge bases. The following permissions are available:
- Allowed: Users can index knowledge bases and create a reindexing schedule.
- Not allowed: Users cannot index knowledge bases.
Search knowledge bases: Control search access to knowledge bases. Search allows users access to knowledge base contents when asking Qlik Answers questions. The following permissions are available:
- Allowed: Users can search knowledge bases when asking questions of Qlik Answers assistants.
- Not allowed: Users cannot search knowledge bases.

Additionally, to review conversations and view feedback in assistants, users require the audit admin user role.

The minimum level of access for a consumer of assistants is:

Managed assistants: View assistants

Search knowledge bases: Allowed

Spaces permissions and Qlik Answers

Your user permissions give you access to Qlik Answers, but your space roles control what you can do with Qlik Answers in different spaces. What space permissions you require depends on whether you are creating assistants or using Qlik Answers to answer your questions.

To use Qlik Answers assistants to answer questions, users need space access in:

The space the assistant is in.
- The minimum space roles in a shared space is Can view and Can consume data.
- The minimum space role in a managed space is Has restricted view.
The space the knowledge base is in.
- The minimum space role in a shared space is Can consume data.
- The minimum space role in a managed space is Has restricted view.
The space the data sources are in.
- The minimum space role in a shared space is Can consume data.
- The minimum space role in a managed space is Has restricted view. To be able to download sources used in answers, Can consume data is required.

Space permissions allow you to control which data sources are available to a user from a single assistant that uses knowledge bases and data sources in different spaces.

For example, an assistant in Managed space A has access to knowledge bases in Managed space B and Managed space C.

User 1 has Has restricted view in Managed space A, Can consume data in Managed space B, and no access to Managed space C.
User 2 has Has restricted view in Managed space A, no access to Managed space B, and Can consume data in Managed space C.

When User 1 asks a question, the assistant answers using data from Managed space B.

When User 2 asks the same question, the assistant answers using data from Managed space C.

Shared space roles and Qlik Answers permissions

Qlik Answers assistant actions by space role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Chat with an assistant Can view also requires Can consume data to chat	Yes	Yes	No	Yes	Yes	No
Create new assistants	Yes	Yes	No	Yes	No	No
Move assistants to the space	Yes	Yes	No	Yes	No	No
Move assistants to another space	Yes	Yes	No	Yes	No	No
Open an assistant	Yes	Yes	No	Yes	Yes	No
Delete an assistant	Yes	Yes	No	Yes	No	No
Edit an assistant	Yes	Yes	No	Yes	No	No
Add and remove knowledge bases	Yes	Yes	No	Yes	No	No
Review answers and feedback Information noteThis also requires the Audit Admin user role.	Yes	Yes	No	Yes	No	No

Qlik Answers knowledge base actions by space role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Create knowledge bases	Yes	Yes	No	Yes	No	No
Move knowledge bases to the space	Yes	Yes	No	Yes	No	No
Move knowledge bases to another space	Yes	Yes	No	Yes	No	No
Open a knowledge base	Yes	Yes	No	Yes	Yes	No
Delete a knowledge base	Yes	Yes	No	Yes	No	No
Edit a knowledge base	Yes	Yes	No	Yes	No	No
Index sources	Yes	Yes	No	Yes	No	No
Set up an index schedule	Yes	Yes	No	Yes	No	No
Get answers from knowledge bases using an assistant	Yes	Yes	No	Yes	Yes	No
View sources from knowledge base	Yes	Yes	No	Yes	Yes	No

Qlik Answers assistant actions by space role in a shared space – Analyzer entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Chat with an assistant Can view also requires Can consume data to chat	Yes	Yes	No	Yes	Yes	No
Create new assistants	Yes	Yes	No	Yes	No	No
Move assistants to the space	Yes	Yes	No	Yes	No	No
Move assistants to another space	Yes	Yes	No	Yes	No	No
Open an assistant	Yes	Yes	No	Yes	Yes	No
Delete an assistant	Yes	Yes	No	Yes	No	No
Edit an assistant	Yes	Yes	No	Yes	No	No
Add and remove knowledge bases	Yes	Yes	No	Yes	No	No
Review answers and feedback Information noteThis also requires the Audit Admin user role.	Yes	Yes	No	Yes	No	No

Qlik Answers knowledge base actions by space role in a shared space – Analyzer entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Create knowledge bases	Yes	Yes	No	Yes	No	No
Move knowledge bases to the space	Yes	Yes	No	Yes	No	No
Move knowledge bases to another space	Yes	Yes	No	Yes	No	No
Open a knowledge base	Yes	Yes	No	Yes	Yes	No
Delete a knowledge base	Yes	Yes	No	Yes	No	No
Edit a knowledge base	Yes	Yes	No	Yes	No	No
Index sources	Yes	Yes	No	Yes	No	No
Set up an index schedule	Yes	Yes	No	Yes	No	No
Get answers from knowledge bases using an assistant	Yes	Yes	No	Yes	Yes	No
View sources from knowledge base	Yes	Yes	No	Yes	Yes	No

Tenant and analytics administrator Qlik Answers assistant actions in a shared space
Action	Tenant and analytics admin supported
Chat with an assistant	Yes
Create new assistants	No
Move assistants to the space	No
Move assistants to another space	No
Open an assistant	Yes
Delete an assistant	Yes
Edit an assistant	No
Add and remove knowledge bases	No
Review answers and feedback Information noteThis also requires the Audit Admin user role.	Yes

Tenant and analytics administrator Qlik Answers knowledge base actions in a shared space
Action	Tenant and analytics admin supported
Create knowledge bases	No
Move knowledge bases to the space	No
Move knowledge bases to another space	No
Open a knowledge base	Yes
Delete a knowledge base	Yes
Edit a knowledge base	No
Index sources	No
Set up an index schedule	No
Get answers from knowledge bases using an assistant	Yes

Managed space roles and Qlik Answers permissions

Qlik Answers assistant actions by space role in a managed space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restrictive view	Can consume data	Can operate
Chat with an assistant	Yes	Yes	No	Yes	Yes	Yes	No	Yes
Create new assistants	Yes	Yes	No	No	No	No	No	No
Move assistants to the space	Yes	Yes	No	Yes	No	No	No	No
Move assistants to another space	Yes	Yes	No	Yes	No	No	No	No
Open an assistant	Yes	Yes	No	Yes	Yes	Yes	No	Yes
Delete an assistant	Yes	Yes	No	Yes	No	No	No	No
Edit an assistant	Yes	Yes	No	Yes	No	No	No	No
Add and remove knowledge bases	Yes	Yes	No	Yes	No	No	No	No
Review answers and feedback Information noteThis also requires the Audit Admin user role.	Yes	Yes	No	Yes	Yes	No	No	No

Qlik Answers assistant actions by space role in a managed space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restrictive view	Can consume data	Can operate
Create knowledge bases	Yes	Yes	No	Yes	No	No	No	No
Move knowledge bases to the space	Yes	Yes	No	Yes	No	No	No	No
Move knowledge bases to another space	Yes	No	No	Yes	No	No	No	No
Open a knowledge base	Yes	Yes	No	Yes	Yes	No	No	No
Delete a knowledge base	Yes	Yes	No	Yes	No	No	No	No
Edit a knowledge base	Yes	Yes	No	Yes	No	No	No	No
Index sources	Yes	Yes	No	Yes	No	No	No	Yes
Set up an index schedule	Yes	Yes	No	Yes	No	No	No	Yes
Get answers from knowledge bases using an assistant	Yes	Yes	No	Yes	Yes	Yes	Yes	No
View sources from knowledge base	Yes	Yes	No	Yes	Yes	Yes	Yes	No

Qlik Answers assistant actions by space role in a managed space – Analyzer entitlement
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restrictive view	Can consume data	Can operate
Chat with an assistant	Yes	Yes	No	Yes	Yes	Yes	No	Yes
Create new assistants	Yes	Yes	No	No	No	No	No	No
Move assistants to the space	Yes	Yes	No	Yes	No	No	No	No
Move assistants to another space	Yes	Yes	No	Yes	No	No	No	No
Open an assistant	Yes	Yes	No	Yes	Yes	Yes	No	Yes
Delete an assistant	Yes	Yes	No	Yes	No	No	No	No
Edit an assistant	Yes	Yes	No	Yes	No	No	No	No
Add and remove knowledge bases	Yes	Yes	No	Yes	No	No	No	No
Review answers and feedback Information noteThis also requires the Audit Admin user role.	Yes	Yes	No	Yes	Yes	No	No	No

Qlik Answers assistant actions by space role in a managed space – Analyzer entitlement
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restrictive view	Can consume data	Can operate
Create knowledge bases	Yes	Yes	No	Yes	No	No	No	No
Move knowledge bases to the space	Yes	Yes	No	Yes	No	No	No	No
Move knowledge bases to another space	Yes	No	No	Yes	No	No	No	No
Open a knowledge base	Yes	Yes	No	Yes	Yes	No	No	No
Delete a knowledge base	Yes	Yes	No	Yes	No	No	No	No
Edit a knowledge base	Yes	Yes	No	Yes	No	No	No	No
Index sources	Yes	Yes	No	Yes	No	No	No	Yes
Set up an index schedule	Yes	Yes	No	Yes	No	No	No	Yes
Get answers from knowledge bases using an assistant	Yes	Yes	No	Yes	Yes	Yes	Yes	No
View sources from knowledge base	Yes	Yes	No	Yes	Yes	Yes	Yes	No

Tenant and analytics administrator assistant actions in a managed space
Action	Tenant and analytics admin supported
Chat with an assistant	Yes
Create new assistants	No
Move assistants to the space	Yes
Move assistants to another space	Yes
Open an assistant	Yes
Delete an assistant	Yes
Edit an assistant	No
Add and remove knowledge bases	No
Review answers and feedback Information noteThis requires the Audit Admin user role.	Yes

Tenant and analytics administrator knowledge base actions in a managed space
Action	Tenant and analytics admin supported
Create knowledge bases	No
Move knowledge bases to the space	Yes
Move knowledge bases to another space	Yes
Open a knowledge base	Yes
Delete a knowledge base	Yes
Edit a knowledge base	No
Index sources	No
Set up an index schedule	No
Get answers from knowledge bases using an assistant	Yes

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