Qlik Answers access and permissions
Access to Qlik Answers is controlled by your user role and space role permissions.
Qlik Answers has several points of access control. Access to Qlik Answers assistants and knowledge bases is controlled by user role permissions set in the Administration activity center. Access to individual assistants, knowledge bases, and the data sources used by the knowledge bases is controlled by space role permissions.
User role permissions
User role permissions are set by administrators in the Administration activity center. The following permissions are available:
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Manage assistants: Control what level of access users have with assistants. The following permissions are available:
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View assistants: Users can view assistants and ask questions.
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Allowed: Users can create, view, and manage assistants.
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Not allowed: Users cannot access assistants.
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Manage knowledge bases: Control what level of access and interaction users have with knowledge bases. The following permissions are available:
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View knowledge bases: Users can view knowledge bases.
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Allowed: Users can create, view, manage, index, and search knowledge bases.
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Not allowed: Users cannot access knowledge bases in Qlik Cloud.
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Index the contents of a knowledge base source: Control indexing rights with knowledge bases. The following permissions are available:
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Allowed: Users can index knowledge bases and create a reindexing schedule.
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Not allowed: Users cannot index knowledge bases.
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Search knowledge bases: Control search access to knowledge bases. Search allows users access to knowledge base contents when asking Qlik Answers questions. The following permissions are available:
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Allowed: Users can search knowledge bases when asking questions of Qlik Answers assistants.
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Not allowed: Users cannot search knowledge bases.
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Additionally, to review conversations and view feedback in assistants, users require the audit admin user role.
The minimum level of access for a consumer of assistants is:
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Managed assistants: View assistants
Search knowledge bases: Allowed
Spaces permissions and Qlik Answers
Your user permissions give you access to Qlik Answers, but your space roles control what you can do with Qlik Answers in different spaces. What space permissions you require depends on whether you are creating assistants or using Qlik Answers to answer your questions.
To use Qlik Answers assistants to answer questions, users need space access in:
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The space the assistant is in.
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The minimum space roles in a shared space is Can view and Can consume data.
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The minimum space role in a managed space is Has restricted view.
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The space the knowledge base is in.
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The minimum space role in a shared space is Can consume data.
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The minimum space role in a managed space is Has restricted view.
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The space the data sources are in.
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The minimum space role in a shared space is Can consume data.
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The minimum space role in a managed space is Has restricted view. To be able to download sources used in answers, Can consume data is required.
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Space permissions allow you to control which data sources are available to a user from a single assistant that uses knowledge bases and data sources in different spaces.
For example, an assistant in Managed space A has access to knowledge bases in Managed space B and Managed space C.
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User 1 has Has restricted view in Managed space A, Can consume data in Managed space B, and no access to Managed space C.
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User 2 has Has restricted view in Managed space A, no access to Managed space B, and Can consume data in Managed space C.
When User 1 asks a question, the assistant answers using data from Managed space B.
When User 2 asks the same question, the assistant answers using data from Managed space C.
Shared space roles and Qlik Answers permissions
Action | Owner (Space) | Can manage | Can edit data in apps | Can edit | Can view | Can consume data |
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Chat with an assistant Can view also requires Can consume data to chat |
Yes | Yes | No | Yes | Yes | No |
Create new assistants | Yes | Yes | No | Yes | No | No |
Move assistants to the space | Yes | Yes | No | Yes | No | No |
Move assistants to another space | Yes | Yes | No | Yes | No | No |
Open an assistant | Yes | Yes | No | Yes | Yes | No |
Delete an assistant | Yes | Yes | No | Yes | No | No |
Edit an assistant | Yes | Yes | No | Yes | No | No |
Add and remove knowledge bases | Yes | Yes | No | Yes | No | No |
Review answers and feedback Information noteThis also requires the Audit Admin user role.
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Yes | Yes | No | Yes | No | No |
Action | Owner (Space) | Can manage | Can edit data in apps | Can edit | Can view | Can consume data |
---|---|---|---|---|---|---|
Create knowledge bases | Yes | Yes | No | Yes | No | No |
Move knowledge bases to the space | Yes | Yes | No | Yes | No | No |
Move knowledge bases to another space | Yes | Yes | No | Yes | No | No |
Open a knowledge base | Yes | Yes | No | Yes | Yes | No |
Delete a knowledge base | Yes | Yes | No | Yes | No | No |
Edit a knowledge base | Yes | Yes | No | Yes | No | No |
Index sources | Yes | Yes | No | Yes | No | No |
Set up an index schedule | Yes | Yes | No | Yes | No | No |
Get answers from knowledge bases using an assistant | Yes | Yes | No | Yes | Yes | No |
View sources from knowledge base | Yes | Yes | No | Yes | Yes | No |
Action | Owner (Space) | Can manage | Can edit data in apps | Can edit | Can view | Can consume data |
---|---|---|---|---|---|---|
Chat with an assistant Can view also requires Can consume data to chat |
Yes | Yes | No | Yes | Yes | No |
Create new assistants | Yes | Yes | No | Yes | No | No |
Move assistants to the space | Yes | Yes | No | Yes | No | No |
Move assistants to another space | Yes | Yes | No | Yes | No | No |
Open an assistant | Yes | Yes | No | Yes | Yes | No |
Delete an assistant | Yes | Yes | No | Yes | No | No |
Edit an assistant | Yes | Yes | No | Yes | No | No |
Add and remove knowledge bases | Yes | Yes | No | Yes | No | No |
Review answers and feedback Information noteThis also requires the Audit Admin user role.
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Yes | Yes | No | Yes | No | No |
Action | Owner (Space) | Can manage | Can edit data in apps | Can edit | Can view | Can consume data |
---|---|---|---|---|---|---|
Create knowledge bases | Yes | Yes | No | Yes | No | No |
Move knowledge bases to the space | Yes | Yes | No | Yes | No | No |
Move knowledge bases to another space | Yes | Yes | No | Yes | No | No |
Open a knowledge base | Yes | Yes | No | Yes | Yes | No |
Delete a knowledge base | Yes | Yes | No | Yes | No | No |
Edit a knowledge base | Yes | Yes | No | Yes | No | No |
Index sources | Yes | Yes | No | Yes | No | No |
Set up an index schedule | Yes | Yes | No | Yes | No | No |
Get answers from knowledge bases using an assistant | Yes | Yes | No | Yes | Yes | No |
View sources from knowledge base | Yes | Yes | No | Yes | Yes | No |
Action | Tenant and analytics admin supported |
---|---|
Chat with an assistant | Yes |
Create new assistants | No |
Move assistants to the space | No |
Move assistants to another space | No |
Open an assistant | Yes |
Delete an assistant | Yes |
Edit an assistant | No |
Add and remove knowledge bases | No |
Review answers and feedback Information noteThis also requires the Audit Admin user role.
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Yes |
Action | Tenant and analytics admin supported |
---|---|
Create knowledge bases | No |
Move knowledge bases to the space | No |
Move knowledge bases to another space | No |
Open a knowledge base | Yes |
Delete a knowledge base | Yes |
Edit a knowledge base | No |
Index sources | No |
Set up an index schedule | No |
Get answers from knowledge bases using an assistant | Yes |
Managed space roles and Qlik Answers permissions
Action | Owner (Space) | Can manage | Can publish | Can contribute | Can view | Has restrictive view | Can consume data | Can operate |
---|---|---|---|---|---|---|---|---|
Chat with an assistant |
Yes | Yes | No | Yes | Yes | Yes | No | Yes |
Create new assistants | Yes | Yes | No | No | No | No | No | No |
Move assistants to the space | Yes | Yes | No | Yes | No | No | No | No |
Move assistants to another space | Yes | Yes | No | Yes | No | No | No | No |
Open an assistant | Yes | Yes | No | Yes | Yes | Yes | No | Yes |
Delete an assistant | Yes | Yes | No | Yes | No | No | No | No |
Edit an assistant | Yes | Yes | No | Yes | No | No | No | No |
Add and remove knowledge bases | Yes | Yes | No | Yes | No | No | No | No |
Review answers and feedback Information noteThis also requires the Audit Admin user role.
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Yes | Yes | No | Yes | Yes | No | No | No |
Action | Owner (Space) | Can manage | Can publish | Can contribute | Can view | Has restrictive view | Can consume data | Can operate |
---|---|---|---|---|---|---|---|---|
Create knowledge bases | Yes | Yes | No | Yes | No | No | No | No |
Move knowledge bases to the space | Yes | Yes | No | Yes | No | No | No | No |
Move knowledge bases to another space | Yes | No | No | Yes | No | No | No | No |
Open a knowledge base | Yes | Yes | No | Yes | Yes | No | No | No |
Delete a knowledge base | Yes | Yes | No | Yes | No | No | No | No |
Edit a knowledge base | Yes | Yes | No | Yes | No | No | No | No |
Index sources | Yes | Yes | No | Yes | No | No | No | Yes |
Set up an index schedule | Yes | Yes | No | Yes | No | No | No | Yes |
Get answers from knowledge bases using an assistant | Yes | Yes | No | Yes | Yes | Yes | Yes | No |
View sources from knowledge base | Yes | Yes | No | Yes | Yes | Yes | Yes | No |
Action | Owner (Space) | Can manage | Can publish | Can contribute | Can view | Has restrictive view | Can consume data | Can operate |
---|---|---|---|---|---|---|---|---|
Chat with an assistant |
Yes | Yes | No | Yes | Yes | Yes | No | Yes |
Create new assistants | Yes | Yes | No | No | No | No | No | No |
Move assistants to the space | Yes | Yes | No | Yes | No | No | No | No |
Move assistants to another space | Yes | Yes | No | Yes | No | No | No | No |
Open an assistant | Yes | Yes | No | Yes | Yes | Yes | No | Yes |
Delete an assistant | Yes | Yes | No | Yes | No | No | No | No |
Edit an assistant | Yes | Yes | No | Yes | No | No | No | No |
Add and remove knowledge bases | Yes | Yes | No | Yes | No | No | No | No |
Review answers and feedback Information noteThis also requires the Audit Admin user role.
|
Yes | Yes | No | Yes | Yes | No | No | No |
Action | Owner (Space) | Can manage | Can publish | Can contribute | Can view | Has restrictive view | Can consume data | Can operate |
---|---|---|---|---|---|---|---|---|
Create knowledge bases | Yes | Yes | No | Yes | No | No | No | No |
Move knowledge bases to the space | Yes | Yes | No | Yes | No | No | No | No |
Move knowledge bases to another space | Yes | No | No | Yes | No | No | No | No |
Open a knowledge base | Yes | Yes | No | Yes | Yes | No | No | No |
Delete a knowledge base | Yes | Yes | No | Yes | No | No | No | No |
Edit a knowledge base | Yes | Yes | No | Yes | No | No | No | No |
Index sources | Yes | Yes | No | Yes | No | No | No | Yes |
Set up an index schedule | Yes | Yes | No | Yes | No | No | No | Yes |
Get answers from knowledge bases using an assistant | Yes | Yes | No | Yes | Yes | Yes | Yes | No |
View sources from knowledge base | Yes | Yes | No | Yes | Yes | Yes | Yes | No |
Action | Tenant and analytics admin supported |
---|---|
Chat with an assistant | Yes |
Create new assistants | No |
Move assistants to the space | Yes |
Move assistants to another space | Yes |
Open an assistant | Yes |
Delete an assistant | Yes |
Edit an assistant | No |
Add and remove knowledge bases | No |
Review answers and feedback Information noteThis requires the Audit Admin user role.
|
Yes |
Action | Tenant and analytics admin supported |
---|---|
Create knowledge bases | No |
Move knowledge bases to the space | Yes |
Move knowledge bases to another space | Yes |
Open a knowledge base | Yes |
Delete a knowledge base | Yes |
Edit a knowledge base | No |
Index sources | No |
Set up an index schedule | No |
Get answers from knowledge bases using an assistant | Yes |