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Managed space permissions for users with Professional or Full User entitlement

This help topic contains tables outlining what members with Professional or Full User entitlement can do in a managed space.

Space actions

You need the Managed Space Creator user role in the tenant to create new managed spaces.

Space actions by space role in a managed space – Professional or Full User entitlement
Action Owner (Space) Can manage Can publish Can contribute Can view Has restricted view Can consume data Can operate
See the space exists Yes Yes Yes Yes Yes Yes Yes Yes
Delete the space Yes Yes No No No No No No
Add members to the space Yes Yes No No No No No No

Change member permissions for the space

Space owners can be changed by tenant and analytics administrators in the Administration activity center.

 Yes Yes No No No No No No
Remove members from the space Yes Yes No No No No No No
Add, delete, rename, duplicate, and move folders in the space Yes Yes No No No No No Yes

App actions

App actions – General

General app actions by space role in a managed space – Professional or Full User entitlement
Action Owner (Space) Can manage Can publish Can contribute Can view Has restricted view Can consume data Can operate
Open an app Yes Yes No Yes Yes Yes No Yes

Publish or republish apps to this space

If the app being published is in a shared space, you also need the Can edit space role or higher in that shared space in order to publish the app.

 Yes No Yes No No No No No
See apps they published to this space Yes Yes No Yes Yes Yes No Yes
See all apps in the space Yes Yes No Yes Yes Yes No Yes
Export apps in the space (Export without data option only) Yes Yes No No No No No No
Share apps in the space with non-space members Yes Yes No No No No No No
Remove app-only access to apps from non-space members Yes Yes No No No No No No

Delete an app

 Yes

Yes

 No No No No No No
Edit app attributes (change name, description, and tags) Yes Yes No No No No No Yes
Edit app properties (select theme, enable right-to-left reading order, set a bookmark as app default, and sheet title styling) Yes Yes No No No No No No

App actions – Data modeling and reload

Data management actions by space role in a managed space – Professional or Full User entitlement
Action Owner (Space) Can manage Can publish Can contribute Can view Has restricted view Can consume data Can operate

Open Data model viewer

 Yes Yes No No No No No No
Reload the app and create scheduled reloads Yes Yes No No No No No Yes

App actions – Sheets, storytelling, and visualizations

Sheets, storytelling, and visualizations actions by space role in a managed space – Professional or Full User entitlement
Action Owner (Space) Can manage Can publish Can contribute Can view Has restricted view Can consume data Can operate

View master items

 Yes Yes No Yes No No No No

View variables

 Yes Yes No No No No No No
View, create, edit, and delete media library content Yes Yes No No No No No No
Add private sheets to the app Yes Yes No Yes No No No No
Paste copied visualizations onto private sheets Yes Yes No Yes No No No No
Paste copied sheets in the app Yes Yes No Yes No No No No
Add private bookmarks to the app Yes Yes No Yes Yes Yes No No
Add private stories to the app Yes Yes No Yes Yes No No No

Publish and unpublish your own private sheets, bookmarks, and stories to and from Community

 Yes Yes No Yes No No No No

Make all Community sheets, bookmarks, and stories private in the app (unpublish them)

 Yes Yes No No No No No No
Copy a link to a Public or Community bookmark Yes Yes No Yes No No No No
Take snapshots in the app Yes Yes No Yes Yes No No No
Monitor a visualization in the Qlik Cloud Analytics hub Yes Yes No Yes Yes Yes No No
Create links to sheets Yes Yes No No No No No No

App actions – Augmented analytics

Augmented analytics actions by space role in a managed space – Professional or Full User entitlement
Action Owner (Space) Can manage Can publish Can contribute Can view Has restricted view Can consume data Can operate
Search for app fields in Insight Advisor Chat Yes Yes No No No No No No
Search for app master items in Insight Advisor Chat Yes Yes No Yes Yes Yes No Yes
Toggle Insight Advisor Chat and key driver analysis on and off Yes Yes No No No No No Yes

Create, edit, rerun, view, and delete key driver analyses

 Yes Yes No Yes Yes No No No

App actions – Subscriptions and alerts

Subscriptions and alerts actions by space role in a managed space – Professional or Full User entitlement
Action Owner (Space) Can manage Can publish Can contribute Can view Has restricted view Can consume data Can operate
Subscribe to a chart or sheet in the app Yes Yes No Yes Yes No No No
Create an alert for the app Yes Yes No Yes Yes No No No

Manage a subscription or alert you have created

Managing these items includes actions such as deleting, sending, evaluating, editing, disabling, and re-enabling.

 Yes Yes No Yes Yes No No No
Unsubscribe from a subscription or alert for which you are a recipient Yes Yes No Yes Yes Yes No Yes

App actions – Notes

You can add notes to the space when you are viewing an app.

App notes actions by space role in a managed space – Professional or Full User entitlement
Action Owner (Space) Can manage Can publish Can contribute Can view Has restricted view Can consume data Can operate
Add notes Yes Yes

No

 Yes Yes Yes No Yes

List all notes in the space

To view the contents of a note, the note must be shared with the user at the note level. Space members can access a note if the note has been shared with them individually.

 Yes Yes No No No No No No

Delete notes in the space

The note owner can also delete the note.

 Yes Yes No No No No No No

App actions – Reporting

Reporting actions by space role in a managed space – Professional or Full User entitlement
Action Owner (Space) Can manage Can publish Can contribute Can view Has restricted view Can consume data Can operate
Connect to the app in the Qlik add-in for Microsoft Excel Yes Yes No Yes Yes Yes No Yes

View and use the Reporting section in the app

 Yes Yes No No No No No Yes
Generate an on-demand report from the app Yes Yes Yes Yes Yes Yes No Yes

Script actions

Script actions by space role in a managed space – Professional or Full User entitlement
Action Owner (Space) Can manage Can publish Can contribute Can view Has restricted view Can consume data Can operate

Publish or republish scripts to this space

If the script being published is in a shared space, you also need the Can edit space role or higher in that shared space in order to publish the script.

 Yes No Yes No No No No No
See scripts they published to this space Yes Yes No Yes Yes Yes No Yes
See all scripts in the space Yes Yes No Yes Yes Yes No Yes
Open a script Yes Yes No Yes Yes Yes No Yes

Delete a script

 Yes

Yes

 No No No No No No
View load script in Editor Yes Yes No No No No No Yes
View script history in Editor Yes Yes No No No No No Yes
Preview and download earlier versions in History Yes Yes No No No No No Yes
Edit script attributes (change name, description, and tags) Yes Yes No No No No No Yes
Reload the app and create scheduled reloads Yes Yes No No No No No Yes

Data sources actions

Data sources actions by space role in a managed space – Professional or Full User entitlement
Action Owner (Space) Can manage Can publish Can contribute Can view Has restricted view Can consume data Can operate
List and use data source in the space Yes Yes No No No No Yes Yes
Create data sources in the space Yes Yes No No No No No Yes

Edit data connections in the space

To edit a data connection, the user must be the connection owner.

User credentials are cleared each time a connection is edited.

 Yes Yes No No No No No Yes
Duplicate data files in the space Yes Yes No No No No No Yes
Move data files Yes Yes No No No No No Yes
Delete data source from the space Yes Yes No No No No No Yes
Profile data source Yes Yes No No No No No Yes
Edit and apply properties to data source in the space Yes Yes No No No No No Yes
Create app from data source No No No No No No No No
Open data connection or file for app reload Yes Yes No No No No Yes Yes
Binary load from apps inside space Yes No No No No No Yes No

AutoML actions

The ability to perform actions in Qlik AutoML is controlled by:

  • Space roles

  • User entitlement

  • Assignment of built-in security roles

  • Assignment of permissions via the User Default and custom roles

For more information, see Who can work with Qlik AutoML.

Permissions related to using prediction data (for example, opening or profiling the dataset, or using it in an app) are generally the same as data sources actions.

AutoML deployment and prediction actions by space role in a managed space – Professional or Full User entitlement
Action Owner (Space) Can manage Can publish Can contribute Can view Has restricted view Can consume data Can operate

List ML deployments in the space

You also need one of the following roles:

  • Automl Experiment Contributor

  • Automl Deployment Contributor

Yes Yes No Yes Yes No No Yes

Open ML deployment

You also need one of the following roles:

  • Automl Experiment Contributor

  • Automl Deployment Contributor
Yes Yes No Yes Yes No No Yes

Create ML deployment

You also need one of the following roles:

  • Automl Experiment Contributor

  • Automl Deployment Contributor
Yes No Yes No No No No No

Duplicate ML deployment

You cannot duplicate an ML deployment in a managed space.

 No No No No No No No No

Delete ML deployment

You also need the Automl Deployment Contributor role.

 Yes Yes No No No No No No

Edit ML deployment

You also need the Automl Deployment Contributor role.

 Yes Yes No No No No No No

Create, edit, and delete prediction configurations

You also need the Automl Deployment Contributor role.

 Yes Yes No No No No No No

Create, edit, and delete prediction schedules

You also need the Automl Deployment Contributor role.

 Yes Yes No No No No No No

Change the owner of a prediction configuration

You also need the Automl Deployment Contributor role.

 Yes Yes No No No No No No

Run prediction (from configuration, real-time API, or Qlik AutoML connector)

You also need the Automl Deployment Contributor role.

 Yes Yes No No No No Yes No

Move ML deployment to the space

You also need the Automl Deployment Contributor role.

 Yes Yes No No No No No No

Move ML deployment to another space

You also need the Automl Deployment Contributor role.

 Yes Yes No No No No No No

Activate and deactivate the source model from an ML deployment

You also need the Automl Deployment Contributor role and one of the following:

  • Value of Allowed for Approve or reject your AutoML models (user permission)

  • Value of Allowed for Approve or reject AutoML models (admin permission)

 Yes Yes No No No No No No

Business glossary actions for all user entitlements

The Steward user role is assigned to users by an administrator. This security role is used to control user access to business glossary features. Some business glossary actions do not require the Steward role.

Users who have the Can view role in a space or have the glossary shared with them can view terms in the glossary. Users who have the Can contribute or Can manage permissions in the space can edit unverified terms.

Users with Professional or Full User entitlement, as well as users with Analyzer entitlement, can work with business glossaries.

Business glossary actions by space role and user role in a managed space – Professional or Full User entitlement
Action Owner (Space) Can manage Can publish Can contribute Can view Has restricted view Can consume data Can operate
List glossaries in the space Yes Yes No Yes Yes Yes No No
Open a glossary (details page only) Yes Yes No Yes Yes Yes No No
View glossary and terms Yes Yes No Yes No Yes No No

Move glossary from this space

You also need the Steward role.

 Yes Yes No Yes No No No No

Move glossary to this space

You also need the Steward role.

 Yes Yes No Yes No No No No

Create a glossary

You also need the Steward role.

 Yes Yes Yes No No No No No

Edit glossary settings and page

You also need the Steward role.

 Yes Yes Yes No No No No No

Delete a glossary

You also need the Steward role.

 Yes Yes Yes No No No No No
Add a term in glossary Yes Yes Yes No No No No No
Edit term not in Verified state Yes Yes Yes No No No No No

Edit term in Verified state

You also need the Steward role.

 Yes Yes Yes No No No No No
Delete term not in Verified state Yes Yes Yes No No No No No

Delete term in Verified state

You also need the Steward role.

 Yes Yes Yes No No No No No

Change state of a term to/from Verified

You also need the Steward role.

 Yes Yes Yes No No No No No
Change state of a term between states other than Verified Yes Yes Yes No No No No No
Create, edit, delete categories Yes Yes Yes No No No No No

Notes actions

Notes actions by space role in a managed space – Professional or Full User entitlement
Action Owner (Space) Can manage Can publish Can contribute Can view Has restricted view Can consume data Can operate

Add notes

 Yes Yes

No

 Yes Yes Yes No Yes

List all notes in the space

To view the contents of a note, the note must be shared with the user at the note level. Space members can access a note if the note has been shared with them individually.

 Yes Yes No No No No No No

Delete notes in the space

The note owner can also delete the note.

 Yes Yes No No No No No No

Qlik Answers actions

Qlik Answers assistant actions by space role in a managed space – Professional or Full User entitlement
Action Owner (Space) Can manage Can publish Can contribute Can view Has restrictive view Can consume data Can operate

Chat with an assistant

 Yes Yes No Yes Yes Yes No Yes
Create new assistants Yes Yes No No No No No No
Move assistants to the space Yes Yes No Yes No No No No
Move assistants to another space Yes Yes No Yes No No No No
Open an assistant Yes Yes No Yes Yes Yes No Yes
Delete an assistant Yes Yes No Yes No No No No
Edit an assistant Yes Yes No Yes No No No No
Add and remove knowledge bases Yes Yes No Yes No No No No

Review answers and feedback

Information noteThis also requires the Audit Admin user role.
 Yes Yes No Yes Yes No No No

Qlik Answers assistant actions by space role in a managed space – Professional or Full User entitlement
Action Owner (Space) Can manage Can publish Can contribute Can view Has restrictive view Can consume data Can operate
Create knowledge bases Yes Yes No Yes No No No No
Move knowledge bases to the space Yes Yes No Yes No No No No
Move knowledge bases to another space Yes No No Yes No No No No
Open a knowledge base Yes Yes No Yes Yes No No No
Delete a knowledge base Yes Yes No Yes No No No No
Edit a knowledge base Yes Yes No Yes No No No No
Index sources Yes Yes No Yes No No No Yes
Set up an index schedule Yes Yes No Yes No No No Yes
Get answers from knowledge bases using an assistant Yes Yes No Yes Yes Yes Yes No
View sources from knowledge base Yes Yes No Yes Yes Yes Yes No

Other content actions

Other content actions by space role in a managed space – Professional or Full User entitlement
Action Owner (Space) Can manage Can publish Can contribute Can view Has restricted view Can consume data Can operate
Create, edit, and delete generic links Yes Yes No No No No No No

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