Managed space permissions for Professional and capacity-based subscription users

This topic shows what members can do in a managed space. It applies to all users in capacity-based subscriptions and to user with Professional entitlement in user-based subscriptions.

Space actions

You need the Managed Space Creator user role in the tenant to create new managed spaces.

Space actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
See the space exists	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes
Delete the space	Yes	Yes	No	No	No	No	No	No
Add members to the space	Yes	Yes	No	No	No	No	No	No
Change member permissions for the space Space owners can be changed by tenant and analytics administrators in the Administration activity center.	Yes	Yes	No	No	No	No	No	No
Remove members from the space	Yes	Yes	No	No	No	No	No	No
Add, delete, rename, duplicate, and move folders in the space	Yes	Yes	No	No	No	No	No	Yes

Application actions

Application actions – General

General application actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
Open an application	Yes	Yes	No	Yes	Yes	Yes	No	Yes
Publish or republish applications to this space If the application being published is in a shared space, you also need the Can edit space role or higher in that shared space in order to publish the application.	Yes	No	Yes	No	No	No	No	No
See applications they published to this space	Yes	Yes	No	Yes	Yes	Yes	No	Yes
See all applications in the space	Yes	Yes	No	Yes	Yes	Yes	No	Yes
Download applications in the space (Download without data option only)	Yes	Yes	No	No	No	No	No	No
Share applications in the space with non-space members	Yes	Yes	No	No	No	No	No	No
Remove application-only access to applications from non-space members	Yes	Yes	No	No	No	No	No	No
Delete an application	Yes	Yes	No	No	No	No	No	No
Edit application attributes (change name, description, and tags)	Yes	Yes	No	No	No	No	No	Yes
Edit application properties (select theme, enable right-to-left reading order, set a bookmark as application default, and sheet title styling)	Yes	Yes	No	No	No	No	No	No
Approve application access requests	Yes	Yes	No	No	No	No	No	No

Application actions – Data modeling and reload

Data management actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
Open Data model viewer	Yes	Yes	No	No	No	No	No	Yes
Reload the application	Yes	Yes	No	No	No	No	No	Yes
Create and manage tasks for scheduled reloads Managing these tasks includes the following actions: Viewing all tasks Running Editing Activating and deactivating Viewing run history, including logs Deleting	Yes	Yes	No	No	No	No	No	Yes

Application actions – Sheets, storytelling, and visualizations

Sheets, storytelling, and visualization actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
View master items	Yes	Yes	No	Yes	No	No	No	No
View variables	Yes	Yes	No	No	No	No	No	No
View media library content	Yes	Yes	No	Yes	Yes	No	No	Yes
Create and manage media library content	Yes	Yes	No	Yes	No	No	No	Yes
Add private sheets to the application	Yes	Yes	No	Yes	No	No	No	No
Paste copied visualizations onto private sheets	Yes	Yes	No	Yes	No	No	No	No
Paste copied sheets in the application	Yes	Yes	No	Yes	No	No	No	No
Add private bookmarks to the application	Yes	Yes	No	Yes	Yes	Yes	No	No
Add private stories to the application	Yes	Yes	No	Yes	Yes	No	No	No
Publish and unpublish your own private sheets, bookmarks, and stories to and from Community	Yes	Yes	No	Yes	No	No	No	No
Make all Community sheets, bookmarks, and stories private in the application (unpublish them)	Yes	Yes	No	No	No	No	No	No
Copy a link to a Public or Community bookmark	Yes	Yes	No	Yes	No	No	No	No
Take snapshots in the application	Yes	Yes	No	Yes	Yes	No	No	No
Monitor a visualization in your personal space	Yes	Yes	No	Yes	Yes	No	No	No
Share a visualization to monitor in the managed space	Yes	Yes	No	No	No	No	No	No
Create links to sheets	Yes	Yes	No	No	No	No	No	No
Create, edit, and delete write table chart configurations	Yes	Yes	No	Yes	No	No	No	No
View write tables and make changes to their editable columns	Yes	Yes	No	Yes	Yes	No	No	Yes

Application actions – Augmented analytics

Prerequisites

In addition to required space roles, you may need to be assigned one or more permissions by a tenant administrator to perform Insight Advisor and Insight Advisor Chat actions. If you cannot perform these actions and you have the needed space roles, contact your administrator.

Augmented analytics actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
Search for application fields in Insight Advisor Chat	Yes	Yes	No	No	No	No	No	No
Search for application master items in Insight Advisor Chat	Yes	Yes	No	Yes	Yes	Yes	No	Yes
Toggle Insight Advisor Chat and key driver analysis on and off	Yes	Yes	No	No	No	No	No	Yes
Create, edit, rerun, view, and delete key driver analyses	Yes	Yes	No	Yes	Yes	No	No	No

Application actions – Subscriptions and alerts

Subscription and alerts actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
Subscribe to a chart or sheet in the application	Yes	Yes	No	Yes	Yes	No	No	No
Create an alert for the application	Yes	Yes	No	Yes	Yes	No	No	No
Manage a subscription or alert you have created Managing these items includes actions such as deleting, sending, evaluating, editing, disabling, and re-enabling.	Yes	Yes	No	Yes	Yes	No	No	No
Unsubscribe from a subscription or alert for which you are a recipient	Yes	Yes	No	Yes	Yes	Yes	No	Yes

Application actions – Notes

You can add notes to the space when you are viewing an application.

Application notes actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
Add notes	Yes	Yes	No	Yes	Yes	Yes	No	Yes
List all notes in the space To view the contents of a note, the note must be shared with the user at the note level. Space members can access a note if the note has been shared with them individually.	Yes	Yes	No	No	No	No	No	No
Delete notes in the space The note owner can also delete the note.	Yes	Yes	No	No	No	No	No	No

Application actions – Reporting

For permissions related to Qlik Reporting Service automations, see Space permissions for reporting with Qlik Automate.

Prerequisites

In addition to required space roles, you may also need to be assigned or more permissions by a tenant administrator before being able to perform Qlik Reporting Service actions. In particular, you might need Generate all reports permissions.

If you cannot perform Qlik Reporting Service actions and you have the needed space roles, contact your administrator.

For a list of all permission requirements for the Qlik Reporting Service, administrators can refer to Administering reporting and subscriptions.

Reporting actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
Connect to the application in Qlik add-ins for Microsoft Office	Yes	Yes	No	Yes	No	No	No	Yes
View and use the Reporting section in the application	Yes	Yes	No	No	No	No	No	Yes
Work with PixelPerfect and HTML report templates Working with these templates involves viewing, creating, editing, deleting, uploading, downloading, and configuring on-demand reporting for the templates.	Yes	Yes	No	No	No	No	No	Yes
Generate an on-demand report from the application	Yes	Yes	Yes	Yes	Yes	Yes	No	Yes

Script actions

Script actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
Publish or republish scripts to this space If the script being published is in a shared space, you also need the Can edit space role or higher in that shared space in order to publish the script.	Yes	No	Yes	No	No	No	No	No
See scripts they published to this space	Yes	Yes	No	Yes	Yes	Yes	No	Yes
See all scripts in the space	Yes	Yes	No	Yes	Yes	Yes	No	Yes
Open a script	Yes	Yes	No	Yes	Yes	Yes	No	Yes
Delete a script	Yes	Yes	No	No	No	No	No	No
View load script in Editor	Yes	Yes	No	No	No	No	No	Yes
View script history in Editor	Yes	Yes	No	No	No	No	No	Yes
Preview and download earlier versions in History	Yes	Yes	No	No	No	No	No	Yes
Edit script attributes (change name, description, and tags)	Yes	Yes	No	No	No	No	No	Yes
Reload the script	Yes	Yes	No	No	No	No	No	Yes
Create and manage tasks for scheduled reloads Managing reload tasks includes the following actions: Viewing all reload tasks Running Editing Activating and deactivating Viewing history Deleting	Yes	Yes	No	No	No	No	No	Yes

Data flow actions

Data flow actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
Publish or republish a data flow to this space	Yes	No	Yes	No	No	No	No	No
See all data flows in the space	Yes	Yes	No	Yes	Yes	Yes	No	Yes
Open a data flow	Yes	Yes	No	Yes	Yes	Yes	No	Yes
Delete a data flow	Yes	Yes	No	No	No	No	No	No
View	Yes	Yes	No	Yes	Yes	No	No	Yes
View run history	Yes	Yes	No	No	No	No	No	Yes
View lineage and impact analysis You also need View lineage set to Allowed via User Default or custom security role	Yes	Yes	Yes	Yes	No	No	No	Yes
Edit a data flow attributes	Yes	Yes	No	No	No	No	No	Yes
Reload a data flow and schedule reloads	Yes	Yes	No	No	No	No	No	Yes

Table recipe actions

Table recipe actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
Publish or republish a table recipe to this space	Yes	No	Yes	No	No	No	No	No
See all table recipes in the space	Yes	Yes	No	Yes	Yes	Yes	No	Yes
Open a table recipe	Yes	Yes	No	Yes	Yes	Yes	No	Yes
Delete a table recipe	Yes	Yes	No	No	No	No	No	No
View run history	Yes	Yes	No	No	No	No	No	Yes
View lineage and impact analysis You also need View lineage set to Allowed via User Default or custom security role	Yes	Yes	No	Yes	No	No	No	Yes
Edit a table recipe attributes	Yes	Yes	No	No	No	No	No	Yes
Reload a table recipe and schedule reloads	Yes	Yes	No	No	No	No	No	Yes

Data sources actions

Data source actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
List and use data connections in the space You also need a value of Allowed or Read for the Data connections permission.	Yes	Yes	No	No	No	No	Yes	Yes
List and use data files in the space	Yes	Yes	No	No	No	No	Yes	Yes
Create data connections in the space You also need a value of Allowed for the Data connections permission.	Yes	Yes	No	No	No	No	No	Yes
Create data files in the space	Yes	Yes	No	No	No	No	No	Yes
Edit data connections in the space To edit a data connection, the user must be the connection owner. User credentials are cleared each time a connection is edited. You also need a value of Allowed for the Data connections permission.	Yes	Yes	No	No	No	No	No	Yes
Edit your own credentials for connections with User defined credentials You also need a value of Read or Allowed for the Data connections permission.	Yes	Yes	No	No	No	No	Yes	Yes
Duplicate data files in the space	Yes	Yes	No	No	No	No	No	Yes
Move data files	Yes	Yes	No	No	No	No	No	Yes
Delete data connections from the space You also need a value of Allowed for the Data connections permission.	Yes	Yes	No	No	No	No	No	Yes
Delete data files from the space	Yes	Yes	No	No	No	No	No	Yes
Profile data source	Yes	Yes	No	No	No	No	No	Yes
Edit and apply properties to data files in the space	Yes	Yes	No	No	No	No	No	Yes
Edit and apply properties to data connections in the space You also need a value of Allowed for the Data connections permission.	Yes	Yes	No	No	No	No	No	Yes
Create application from data source	No	No	No	No	No	No	No	No
Open data connection for application reload You also need a value of Allowed or Read for the Data connections permission.	Yes	Yes	No	No	No	No	Yes	Yes
Open data file for application reload	Yes	Yes	No	No	No	No	Yes	Yes
Binary load from applications inside space	Yes	No	No	No	No	No	Yes	No

Qlik Predict — ML deployment actions

Permissions related to using prediction data (for example, opening or profiling the dataset, or using it in an application) are generally the same as Data sources actions.

ML deployment actions – View access

Prerequisites

In addition to required space roles, you may need to be assigned one or more permissions by a tenant administrator before being able to perform these actions. These permissions are:

Automl Experiment Contributor built-in security role
Automl Deployment Contributor built-in security role
Manage ML experiments permission (user)
Manage ML deployments permission (user)
Manage ML experiments and deployments admin permission

If you cannot perform these actions and you have the needed space roles, contact your administrator.

For a list of all permission requirements for Qlik Predict, administrators can refer to Who can work with Qlik Predict.

ML deployment view actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
List ML deployments in the space	Yes	Yes	No	Yes	Yes	No	No	Yes
Open ML deployment	Yes	Yes	No	Yes	Yes	No	No	Yes
Download training reports for models in an ML deployment You also need view access for the experiment in which the model was trained.	Yes	Yes	No	Yes	Yes	No	No	No
Open Lineage directly from the deployment You also need View lineage set to Allowed via User Default or custom security role	Yes	Yes	No	Yes	Yes	No	No	Yes
Open and view the deployment in Impact analysis	Yes	Yes	No	Yes	Yes	No	No	Yes

ML deployment actions – Model deployment and approval

Prerequisites

In addition to required space roles, you may need to be assigned one or more permissions by a tenant administrator before being able to perform these actions. These permissions are:

Automl Deployment Contributor built-in security role
Manage ML deployments permission (user)
Manage ML experiments and deployments admin permission
Approve or reject your ML models permission (user)
Approve or reject ML models admin permission

If you cannot perform these actions and you have the needed space roles, contact your administrator.

For a list of all permission requirements for Qlik Predict, administrators can refer to Who can work with Qlik Predict.

ML deployment model actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
Deploy model to an ML deployment (new or existing) If the source experiment is in shared space, you also need one of the following roles in its space: Owner (of the space) Can manage Can edit	Yes	No	Yes	No	No	No	No	No
Remove a model from an ML deployment	Yes	No	Yes	No	No	No	No	No
Activate and deactivate a model in an ML deployment	Yes	Yes	No	No	No	No	No	No

ML deployment actions – Management

Prerequisites

In addition to required space roles, you may need to be assigned one or more permissions by a tenant administrator before being able to perform these actions. These permissions are:

Automl Deployment Contributor built-in security role
Manage ML deployments permission (user)

If you cannot perform these actions and you have the needed space roles, contact your administrator.

For a list of all permission requirements for Qlik Predict, administrators can refer to Who can work with Qlik Predict.

ML deployment management actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
Delete ML deployment	Yes	Yes	No	No	No	No	No	No
Edit ML deployment	Yes	Yes	No	No	No	No	No	No
Create, rename, and delete model aliases in an ML deployment	Yes	Yes	No	No	No	No	No	No
Move ML deployment to the space	Yes	Yes	No	No	No	No	No	No
Move ML deployment to another space	Yes	Yes	No	No	No	No	No	No

ML deployment actions – Predictions

Prerequisites

In addition to required space roles, you may need to be assigned one or more permissions by a tenant administrator before being able to perform these actions. These permissions are:

Automl Deployment Contributor built-in security role
Manage ML deployments permission (user)
Run ML API and connector predictions permission (user)

If you cannot perform these actions and you have the needed space roles, contact your administrator.

For a list of all permission requirements for Qlik Predict, administrators can refer to Who can work with Qlik Predict.

ML deployment prediction actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
Create, edit, and delete prediction configurations	Yes	Yes	No	No	No	No	No	No
Create, edit, and delete prediction schedules	Yes	Yes	No	No	No	No	No	No
Change the owner of a prediction configuration	Yes	Yes	No	No	No	No	No	No
Run batch prediction	Yes	Yes	No	No	No	No	No	No
Run prediction with real-time API endpoint	Yes	Yes	No	No	No	No	Yes	No
Run prediction with Qlik Predict analytics connector You also need sufficient access to the space of the data connection: Shared space: Owner, Can manage, Can edit, or Can consume data Managed space: Owner, Can manage, or Can consume data	Yes	Yes	No	No	No	No	Yes	No

Business glossary actions for all user entitlements

In user-based subscriptions, both users with Professional and Analyzer entitlement can work with business glossaries.

Access to business glossaries are controlled by your user role's permissions. In addition to your space permissions, you need to be assigned one of the following permissions to your user role by an administrator to use business glossaries:

Manage glossaries and approve terms:
- Allowed
- Read and collaborate on terms only
- Manage only

For a list of what actions each permission supports, see Glossary actions by user role permission.

The Allowed setting for Manage glossaries and approve terms is the equivalent of the Steward global role that previously was used to administer business glossaries. The Steward role is still supported, but will eventually be replaced by the user role permissions.

If you cannot perform these actions and you have the needed space roles, contact your administrator.

Business glossary actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
List glossaries in the space	Yes	Yes	No	Yes	Yes	Yes	No	Yes
Open a glossary (details page only)	Yes	Yes	No	Yes	Yes	Yes	No	Yes
View glossary and terms	Yes	Yes	No	Yes	Yes	Yes	No	Yes
Move glossary from this space	Yes	Yes	No	Yes	No	No	No	No
Move glossary to this space	Yes	Yes	No	Yes	No	No	No	No
Create a glossary	Yes	Yes	No	Yes	No	No	No	No
Edit glossary settings and page	Yes	Yes	No	Yes	No	No	No	No
Delete a glossary	Yes	Yes	No	Yes	No	No	No	No
Add a term in glossary	Yes	Yes	No	Yes	No	No	No	No
Edit term not in Verified state	Yes	Yes	No	Yes	No	No	No	No
Edit term in Verified state	Yes	Yes	No	Yes	No	No	No	No
Delete term not in Verified state	Yes	Yes	No	Yes	No	No	No	No
Delete term in Verified state	Yes	Yes	No	Yes	No	No	No	No
Change state of a term to/from Verified	Yes	Yes	No	Yes	No	No	No	No
Change state of a term between states other than Verified	Yes	Yes	No	Yes	No	No	No	No
Create, edit, delete categories	Yes	Yes	No	Yes	No	No	No	No
Can export glossaries and terms	Yes	Yes	No	Yes	Yes	Yes	No	Yes

Notes actions

Notes actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
Add notes	Yes	Yes	No	Yes	Yes	Yes	No	Yes
List all notes in the space To view the contents of a note, the note must be shared with the user at the note level. Space members can access a note if the note has been shared with them individually.	Yes	Yes	No	No	No	No	No	No
Delete notes in the space The note owner can also delete the note.	Yes	Yes	No	No	No	No	No	No

Qlik Answers actions

Qlik Answers assistant actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restrictive view	Can consume data	Can operate
Chat with an assistant Can contribute, Can view, and Has restrictive view also require Can consume data to chat with assistants.	Yes	Yes	No	Yes	Yes	Yes	No	Yes
Create new assistants	Yes	Yes	No	Yes	No	No	No	No
Move assistants to the space	Yes	Yes	No	Yes	No	No	No	No
Move assistants to another space	Yes	Yes	No	Yes	No	No	No	No
Open an assistant	Yes	Yes	No	Yes	Yes	Yes	No	Yes
Delete an assistant	Yes	Yes	No	Yes	No	No	No	No
Edit an assistant	Yes	Yes	No	Yes	No	No	No	No
View assistant knowledge bases	Yes	Yes	No	Yes	Yes	No	No	No
Add and remove knowledge bases	Yes	Yes	No	Yes	No	No	No	No
Review answers and feedback Information noteThis also requires the Audit Admin user role.	Yes	Yes	No	Yes	Yes	No	No	No

Qlik Answers knowledge base actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restrictive view	Can consume data	Can operate
Create knowledge bases	Yes	Yes	No	Yes	No	No	No	No
Move knowledge bases to the space	Yes	Yes	No	Yes	No	No	No	No
Move knowledge bases to another space	Yes	No	No	Yes	No	No	No	No
Open a knowledge base	Yes	Yes	No	Yes	Yes	No	No	No
Delete a knowledge base	Yes	Yes	No	Yes	No	No	No	No
Edit a knowledge base	Yes	Yes	No	Yes	No	No	No	No
Index sources Can contribute requires Can consume data in the space with the data.	Yes	Yes	No	Yes	No	No	No	Yes
Set up an index schedule	Yes	Yes	No	Yes	No	No	No	Yes
Get answers from knowledge bases using an assistant	Yes	Yes	No	Yes	Yes	Yes	Yes	No
View sources from knowledge base	Yes	Yes	No	Yes	Yes	Yes	Yes	No

Other content actions by role in managed spaces – Professional and capacity-based subscription users
Action	Owner (Space)	Can manage	Can publish	Can contribute	Can view	Has restricted view	Can consume data	Can operate
Create, edit, and delete generic links	Yes	Yes	No	No	No	No	No	No

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Managed space permissions for Professional and capacity-based subscription users

Space actions

Application actions

Application actions – General

Application actions – Data modeling and reload

Application actions – Sheets, storytelling, and visualizations

Application actions – Augmented analytics

Prerequisites

Application actions – Subscriptions and alerts

Application actions – Notes

Application actions – Reporting

Prerequisites

Script actions

Data flow actions

Table recipe actions

Data sources actions

Qlik Predict — ML deployment actions

ML deployment actions – View access

Prerequisites

ML deployment actions – Model deployment and approval

Prerequisites

ML deployment actions – Management

Prerequisites

ML deployment actions – Predictions

Prerequisites

Business glossary actions for all user entitlements

Notes actions

Qlik Answers actions

Other content actions

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