Shared space permissions for users with Professional or Full User entitlement

This help topic contains tables outlining what members with Professional or Full User entitlement can do in a shared space.

For more information about managing permissions in shared spaces, including special considerations, see Managing permissions in shared spaces.

Space actions

You need the Shared Space Creator user role in the tenant to create new shared spaces.

Space actions by space role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Rename the space	Yes	Yes	No	No	No	No
Add members to the space	Yes	Yes	No	No	No	No
Change member permissions for the space Space owners can be changed by tenant and analytics administrators in the Administration activity center.	Yes	Yes	No	No	No	No
Remove members from the space	Yes	Yes	No	No	No	No
Delete the space	Yes	Yes	No	No	No	No
Add, delete, rename, duplicate, and move folders in the space	Yes	Yes	Yes	Yes	No	No

App actions

App actions – General

General app actions by space role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Create new apps in the space	Yes	Yes	Yes	Yes	No	No
Move apps to the space	Yes	Yes	Yes	Yes	No	No
Move apps to another space	Yes	Yes	Yes	Yes	No	No
Duplicate apps in the space	Yes	Yes	Yes	Yes	No	No
Export apps in the space	Yes	Yes	Yes	Yes	No	No
Publish or republish apps from this space When publishing or republishing an app to a managed space, you also need the Owner or Can publish space role in the managed space to which the app is being published.	Yes	Yes	Yes	Yes	No	No
Share apps in the space with non-space members	Yes	Yes	No	No	No	No
Remove app-only access to apps from non-space members	Yes	Yes	No	No	No	No
Open an app	Yes	Yes	Yes	Yes	Yes	No
Delete an app	Yes	Yes	Yes	Yes	No	No
Edit app attributes (change name, description, and tags)	Yes	Yes	Yes	Yes	No	No
Edit app properties (select theme, enable right-to-left reading order, set a bookmark as app default, and sheet title styling)	Yes	Yes	Yes	Yes	No	No

App actions – Data modeling and reload

Data management actions by space role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Open Data model viewer	Yes	Yes	Yes	Yes	No	No
Open and edit the data model in Data load editor or Data manager (in an app you own)	Yes	Yes	Yes	Yes	No	No
Open and edit the data model in Data load editor or Data manager (in another user's app)	No	No	Yes	No	No	No
Add data files to a space in Data load editor and Data manager (in an app you own)	Yes	No	Yes	No	No	No
Add data files to a space in Data load editor and Data manager (in another user's app)	No	No	Yes	No	No	No
Reload the app and create scheduled reloads	Yes	Yes	Yes	Yes	No	No

App actions – Sheets, storytelling, and visualizations

Sheets, storytelling, and visualizations actions by space role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Create, edit, and delete master items and variables	Yes	Yes	Yes	Yes	No	No
View, create, edit, and delete media library content	Yes	Yes	Yes	Yes	No	No
Add private sheets to the app	Yes	Yes	Yes	Yes	No	No
Paste copied visualizations onto private sheets	Yes	Yes	Yes	Yes	No	No
Paste copied sheets in the app	Yes	Yes	Yes	Yes	No	No
Add private bookmarks and stories to the app	Yes	Yes	Yes	Yes	Yes	No
Make private sheets, bookmarks, and stories public in the app	Yes	Yes	Yes	Yes	No	No
Make public sheets, bookmarks, and stories private in the app	Yes	Yes	Yes	Yes	No	No
Take snapshots in the app	Yes	Yes	Yes	Yes	Yes	No
Make snapshots public	Yes	Yes	Yes	Yes	No	No
View on-demand app navigation links	Yes	Yes	Yes	Yes	Yes	No
Create or update app navigation on-demand links	Yes	Yes	Yes	Yes	No	No
Open on-demand selection apps	Yes	Yes	Yes	Yes	Yes	No
Generate on-demand apps	Yes	Yes	Yes	Yes	Yes	No
Create dynamic views	Yes	Yes	Yes	Yes	No	No
Add dynamic charts to sheets	Yes	Yes	Yes	Yes	No	No
Monitor a visualization in the cloud hub	Yes	Yes	Yes	Yes	Yes	No
Create links to sheets	Yes	Yes	No	No	No	No

App actions – Augmented analytics

Augmented analytics actions by space role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Customize your own app's business logic	Yes	Yes	Yes	Yes	No	No
Customize another user's app's business logic	No	No	Yes	No	No	No
Search for app fields in Insight Advisor Chat	Yes	Yes	No	Yes	No	No
Search for app master items in Insight Advisor Chat	Yes	Yes	No	Yes	Yes	No
Toggle Insight Advisor Chat and key driver analysis on and off	Yes	Yes	Yes	Yes	No	No
Create, edit, rerun, view, and delete key driver analyses	Yes	Yes	Yes	Yes	Yes	No

App actions – Notes

App notes actions by space role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Add notes	Yes	Yes	Yes	Yes	Yes	No
List all notes in the space To view the contents of a note, the note must be shared with the user at the note level. Space members can access a note if the note has been shared with them.	Yes	Yes	No	No	No	No
Delete notes in the space The note owner can also delete the note.	Yes	Yes	No	No	No	No

App actions – Subscriptions and alerts

Subscriptions and alerts actions by space role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Subscribe to a chart or sheet in the app	Yes	Yes	Yes	Yes	Yes	No
Create an alert for the app	Yes	Yes	Yes	Yes	Yes	No
Manage a subscription or alert you have created Managing these items includes actions such as deleting, sending, evaluating, editing, disabling, and re-enabling.	Yes	Yes	Yes	Yes	Yes	No
Unsubscribe from a subscription or alert for which you are a recipient	Yes	Yes	Yes	Yes	Yes	No

App actions – Reporting

Reporting actions by space role in a shared space – Professional or Full User entitlementNo
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Connect to the app in the Qlik add-in for Microsoft Excel	Yes	Yes	Yes	Yes	Yes	No
View the Reporting section in the app	Yes	Yes	Yes	Yes	No	No
View, create, edit, enable, disable, run, and delete report tasks	Yes	Yes	Yes	Yes	No	No
View, create, edit, and delete report filters	Yes	Yes	Yes	Yes	No	No
Create, upload, and delete report distribution lists in your own app	Yes	Yes	Yes	Yes	No	No
Create, upload, and delete report distribution lists in another user's app	Yes	Yes	Yes	Yes	No	No
View the recipients and groups from a report distribution list	Yes	Yes	Yes	Yes	No	No
View, upload, re-upload, download, and delete report templates	Yes	Yes	Yes	Yes	No	No
Enable, disable, or re-configure on-demand reporting from the app	Yes	Yes	Yes	Yes	No	No
Generate an on-demand report from the app	Yes	Yes	Yes	Yes	Yes	No

Script actions

Script actions by space role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Create a script	Yes	Yes	Yes	Yes	No	No
Open a script	Yes	Yes	Yes	Yes	Yes	No
Delete a script	Yes	Yes	Yes	Yes	No	No
View the load script in Editor	Yes	Yes	Yes	Yes	No	No
Edit the load script in Editor (in your own script)	Yes	No	Yes	No	No	No
Edit the load script in Editor (in another user's script)	No	No	Yes	No	No	No
View script history in Editor	Yes	Yes	Yes	Yes	No	No
Preview and download earlier versions in History	Yes	Yes	Yes	Yes	No	No
Restore earlier versions in History (in your own script)	Yes	No	Yes	No	No	No
Restore earlier versions in History (in another user's script)	No	No	Yes	No	No	No
Add data files to a space in Editor (in a script you own)	Yes	No	Yes	No	No	No
Add data files to a space in Editor (in another user's script)	No	No	Yes	No	No	No
Edit script attributes (change name, description, and tags)	Yes	Yes	Yes	Yes	No	No
Reload the script and create scheduled reloads	Yes	Yes	Yes	Yes	No	No

Data sources actions

Data sources actions by space role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
List and use data source in the space	Yes	Yes	Yes	Yes	No	Yes
Create data sources in the space	Yes	Yes	Yes	Yes	No	No
Edit data sources in the space To edit a data connection, the user must be the connection owner. User credentials are cleared each time a connection is edited.	Yes	Yes	Yes	Yes	No	No
Duplicate data files in the space	Yes	Yes	Yes	Yes	No	No
Move data files	Yes	Yes	Yes	Yes	No	No
Delete data source from the space	Yes	Yes	Yes	Yes	No	No
Profile data source	Yes	Yes	Yes	Yes	No	No
Edit and apply properties to data source in the space	Yes	Yes	Yes	Yes	No	No
Create app from data source	Yes	Yes	Yes	Yes	No	No
Open data connection or file for app reload	Yes	Yes	Yes	Yes	No	Yes
Binary load from apps inside space	Yes	Yes	Yes	Yes	No	Yes

Automation connections actions

Automation connections actions by space role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
List and use automation connections in the space	Yes	Yes	Yes	Yes	No	Yes
Create automation connection in the space	Yes	Yes	No	Yes	No	No
Delete automation connection from the space	Yes	Yes	Yes	Yes	No	No
Edit automation connection in the space	Yes - If user owns the connection	Yes - If user owns the connection	No	Yes - If user owns the connection	No	No
Create automation using automation connection	Yes	Yes	Yes	Yes	No	Yes

AutoML actions

The ability to perform actions in Qlik AutoML is controlled by:

Space roles
User entitlement
Assignment of built-in security roles
Assignment of permissions via the User Default and custom roles

For more information, see Who can work with Qlik AutoML.

Permissions related to using prediction data (for example, opening or profiling the dataset, or using it in an app) are generally the same as data sources actions.

AutoML actions – Experiments

AutoML experiment actions by space role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
List ML experiments in the space You also need one of the following roles: Automl Experiment Contributor Automl Deployment Contributor	Yes	Yes	No	Yes	Yes	No
Open ML experiment You also need one of the following roles: Automl Experiment Contributor Automl Deployment Contributor	Yes	Yes	No	Yes	Yes	No
Create ML experiment You also need the Automl Experiment Contributor role.	Yes	Yes	No	Yes	No	No
Delete ML experiment You also need the Automl Experiment Contributor role.	Yes	Yes	No	Yes	No	No
Edit ML experiment You also need the Automl Experiment Contributor role.	Yes	Yes	No	Yes	No	No
Move ML experiment to the space You also need the Automl Experiment Contributor role.	Yes	Yes	No	Yes	No	No
Move ML experiment to another space You also need the Automl Experiment Contributor role.	Yes	Yes	No	Yes	No	No

AutoML actions – Deployments and predictions

AutoML deployment and prediction actions by space role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
List ML deployments in the space You also need one of the following roles: Automl Experiment Contributor Automl Deployment Contributor	Yes	Yes	No	Yes	Yes	No
Open ML deployment You also need one of the following roles: Automl Experiment Contributor Automl Deployment Contributor	Yes	Yes	No	Yes	Yes	No
Create ML deployment You also need one of the following roles: Automl Experiment Contributor Automl Deployment Contributor	Yes	Yes	No	Yes	No	No
Duplicate ML deployment You also need the Automl Deployment Contributor role.	Yes	Yes	No	Yes	No	No
Delete ML deployment You also need the Automl Deployment Contributor role.	Yes	Yes	No	Yes	No	No
Edit ML deployment You also need the Automl Deployment Contributor role.	Yes	Yes	No	Yes	No	No
Create, edit, and delete prediction configurations You also need the Automl Deployment Contributor role.	Yes	Yes	No	Yes	No	No
Create, edit, and delete prediction schedules You also need the Automl Deployment Contributor role.	Yes	Yes	No	Yes	No	No
Change the owner of a prediction configuration You also need the Automl Deployment Contributor role.	Yes	Yes	No	Yes	No	No
Run prediction (from configuration, real-time API, or Qlik AutoML connector) You also need the Automl Deployment Contributor role.	Yes	Yes	No	Yes	No	Yes
Move ML deployment to the space You also need the Automl Deployment Contributor role.	Yes	Yes	No	Yes	No	No
Move ML deployment to another space You also need the Automl Deployment Contributor role.	Yes	Yes	No	Yes	No	No
Activate and deactivate source model from an ML deployment You also need the Automl Deployment Contributor role and one of the following: Value of Allowed for Approve or reject your AutoML models (user permission) Value of Allowed for Approve or reject AutoML models (admin permission)	Yes	Yes	No	Yes	No	No

Business glossary actions for all user entitlements

The Steward user role is assigned to users by an administrator. This security role is used to control user access to business glossary features. Some business glossary actions do not require the Steward role.

Users with Professional or Full User entitlement, as well as users with Analyzer entitlement, can work with business glossaries.

Business glossary actions by space role and user role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
List glossaries in the space	Yes	Yes	Yes	Yes	Yes	No
Open a glossary (details page only)	Yes	Yes	Yes	Yes	Yes	No
View glossary and terms	Yes	Yes	Yes	Yes	Yes	No
Move glossary from this space You also need the Steward role.	Yes	Yes	Yes	Yes	No	No
Move glossary to this space You also need the Steward role.	Yes	Yes	Yes	Yes	No	No
Create a glossary You also need the Steward role.	Yes	Yes	Yes	Yes	No	No
Edit glossary settings and page You also need the Steward role.	Yes	Yes	Yes	Yes	No	No
Delete a glossary You also need the Steward role.	Yes	Yes	Yes	Yes	No	No
Add a term in glossary	Yes	Yes	Yes	Yes	No	No
Edit term not in Verified state	Yes	Yes	Yes	Yes	No	No
Edit term in Verified state You also need the Steward role.	Yes	Yes	Yes	Yes	No	No
Delete term not in Verified state	Yes	Yes	Yes	Yes	No	No
Delete term in Verified state You also need the Steward role.	Yes	Yes	Yes	Yes	No	No
Change state of a term to/from Verified You also need the Steward role.	Yes	Yes	Yes	Yes	No	No
Change state of a term between states other than Verified	Yes	Yes	Yes	Yes	No	No
Create, edit, delete categories	Yes	Yes	Yes	Yes	No	No
Link glossary terms to master items in apps	Yes	Yes	Yes	Yes	Yes	No

Notes actions

Notes actions by space role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Add notes to the space	Yes	Yes	Yes	Yes	Yes	No
List all notes in the space To view the contents of a note, the note must be shared with the user at the note level. Space members can access a note if the note has been shared with them.	Yes	Yes	No	No	No	No
Delete notes in the space The note owner can also delete the note.	Yes	Yes	No	No	No	No

Qlik Answers actions

Qlik Answers assistant actions by space role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Chat with an assistant Can view also requires Can consume data to chat	Yes	Yes	No	Yes	Yes	No
Create new assistants	Yes	Yes	No	Yes	No	No
Move assistants to the space	Yes	Yes	No	Yes	No	No
Move assistants to another space	Yes	Yes	No	Yes	No	No
Open an assistant	Yes	Yes	No	Yes	Yes	No
Delete an assistant	Yes	Yes	No	Yes	No	No
Edit an assistant	Yes	Yes	No	Yes	No	No
Add and remove knowledge bases	Yes	Yes	No	Yes	No	No
Review answers and feedback Information noteThis also requires the Audit Admin user role.	Yes	Yes	No	Yes	No	No

Qlik Answers knowledge base actions by space role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Create knowledge bases	Yes	Yes	No	Yes	No	No
Move knowledge bases to the space	Yes	Yes	No	Yes	No	No
Move knowledge bases to another space	Yes	Yes	No	Yes	No	No
Open a knowledge base	Yes	Yes	No	Yes	Yes	No
Delete a knowledge base	Yes	Yes	No	Yes	No	No
Edit a knowledge base	Yes	Yes	No	Yes	No	No
Index sources	Yes	Yes	No	Yes	No	No
Set up an index schedule	Yes	Yes	No	Yes	No	No
Get answers from knowledge bases using an assistant	Yes	Yes	No	Yes	Yes	No
View sources from knowledge base	Yes	Yes	No	Yes	Yes	No

Other content actions by space role in a shared space – Professional or Full User entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Create, edit, and delete generic links	Yes	Yes	No	No	No	No

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