Shared space permissions for administrators

This help topic contains tables outlining what tenant and analytics administrators can and cannot do without shared space permissions.

Tenant and analytics administrators, without specific permissions, have limitations to what they can and cannot do in a shared space. These administrators, unlike general users, also have permissions to perform certain actions without needing space roles and security roles. For more information, see Administrator roles.

For more information about managing permissions in shared spaces, including special considerations, see Managing permissions in shared spaces.

Space actions

Tenant and analytics administrator space actions in a shared space
Action	Tenant and analytics admin supported
Create the space	Yes
See the space exists in the Administration activity center	Yes
See the space exists in Qlik Cloud Analytics activity centers	Yes
Delete the space	Yes
Add members to the space	Yes
Change name and roles for the space	Yes
Change member permissions for the space	Yes
Remove members from the space	Yes
Delete and change the owner of folders in the space	Yes
Add, rename, duplicate, and move folders in the space	No
Change space owner in the Administration activity center	Yes

App actions

App actions – General

Tenant and analytics administrator permissions in a shared space – General app actions
Action	Tenant admin supported	Analytics admin supported
Open an app	Yes	Yes
Delete an app	Yes	Yes
Change app owner in the Administration activity center	Yes	Yes
Publish or republish apps from this space	No	No
See all apps in the space	Yes	Yes
Share apps in the space with non-space members	No	No
Export an app	No	No
Export an app from the Administration activity center	No	No
Edit app attributes (change name, description, and tags)	No	No
Edit app properties (select theme, enable right-to-left reading order, set a bookmark as app default, and sheet title styling)	No	No

App actions – Data modeling and reload

Tenant and analytics administrator permissions in a shared space – Data management actions
Action	Tenant admin supported	Analytics admin supported
Open Data model viewer	No	No

App actions – Sheets, storytelling, and visualizations

Tenant and analytics administrator permissions in a shared space – Sheets, storytelling, and visualizations actions
Action	Tenant admin supported	Analytics admin supported
View master items and variables	No	No
View, create, edit, and delete media library content	No	No
Add private sheets to the app	No	No
Add private bookmarks and stories to the app	No	No
Make private sheets, bookmarks, and stories public in the app	No	No
Make public sheets, bookmarks, and stories private in the app	No	No
Take snapshots in the app	No	No
Monitor a visualization in your activity centers	No	No

App actions – Augmented analytics

Tenant and analytics administrator permissions in a shared space – Augmented analytics actions
Action	Tenant admin supported	Analytics admin supported
Create, edit, rerun, view, and delete key driver analyses	No	No

App actions – Subscriptions and alerts

Tenant and analytics administrator permissions in a shared space – Subscriptions and alerts actions
Action	Tenant and analytics admin supported
Subscribe to a chart or sheet in the app	No
Create an alert for the app	No
Manage a subscription or alert you have created Managing these items includes actions such as deleting, sending, evaluating, editing, disabling, and re-enabling.	No
Unsubscribe from a subscription or alert for which you are a recipient	Yes

App actions – Reporting

Tenant and analytics administrator permissions in a shared space – Reporting actions
Action	Tenant admin supported	Analytics admin supported
Connect to the app in the Qlik add-in for Microsoft Excel	No	No
View the Reporting section in the app	No	No
View, create, edit, and run report tasks	No	No
Delete report tasks	No	No
View, create, edit, and delete report filters	No	No
Create, upload, and delete report distribution lists	No	No
View the recipients and groups from a report distribution list	No	No
View, upload, re-upload, download, and delete report templates	No	No
Enable, disable, delete, and change the owner of report tasks in the Administration activity center	Yes	No
Enable, disable, or re-configure on-demand reporting from the app	No	No
Generate an on-demand report from the app	No	No

Script actions

Tenant and analytics administrator script actions in a shared space
Action	Tenant and analytics admin supported
Open a script	Yes
Delete a script	Yes
Change script owner in the Administration activity center	Yes
Export a script from the Administration activity center	No
Publish or republish scripts from this space	No
Open and edit the load script in Editor	No
Edit script attributes (change name, description, and tags)	No

Data sources actions

Tenant and analytics administrator permissions in a shared space – Data sources actions
Action	Tenant admin supported	Analytics admin supported
See data files	Yes	Yes
Delete data files	Yes	Yes
Update data file (overwrite with same name)	No	No
Move data files	No	No
Use data file in app	Yes	Yes
See data connections	Yes	Yes

Automation connections actions

Tenant and analytics administrator permissions in a shared space – Automation connections actions
Action	Tenant admin supported	Analytics admin supported
See automation connections	Yes	Yes
Delete automation connections	Yes	Yes
Move automation connections	No	No
Use automation connections in automations	Yes	Yes

AutoML actions

AutoML actions – Experiments

Tenant and analytics administrator permissions in a shared space – ML experiments actions
Action	Tenant and analytics admin supported
List ML experiments in the space	Yes
Open ML experiment	Yes
Create ML experiment	No
Delete ML experiment	Yes
Edit ML experiment	No
Move ML experiment to the space	No
Move ML experiment to another space	No

AutoML actions – Deployments and predictions

Tenant and analytics administrator permissions in a shared space – ML deployments and predictions actions
Action	Tenant and analytics admin supported
List ML deployments in the space	Yes
Open ML deployment	Yes
Create ML deployment	No
Duplicate ML deployment	No
Delete ML deployment	Yes
Edit ML deployment	No
Create, edit, and delete prediction configurations	No
Create, edit, and delete prediction schedules	No
Change the owner of a prediction configuration	No
Run prediction (from configuration, real-time API, or Qlik AutoML connector)	No
Move ML deployment to the space	No
Move ML deployment to another space	No
Activate and deactivate the source model from an ML deployment	No
Activate and deactivate the source model for an ML deployment from the Administration activity center You also need a custom role with the Approve or reject AutoML models admin permission set to Allowed.	Yes

Business glossary actions

Tenant and analytics administrator permissions in a shared space – Business glossary actions
Action	Tenant admin supported	Analytics admin supported
List glossaries in the space	Yes	Yes
Open a glossary (details page only)	Yes	Yes
View glossary and terms	Yes	No
Move glossary from this space	No	No
Move glossary to this space	No	No
Create a glossary	No	No
Edit glossary settings and page	No	No
Delete a glossary	Yes	Yes
Add a term in glossary	No	No
Edit term not in Verified state	No	No
Edit term in Verified state	No	No
Delete term not in Verified state	No	No
Delete term in Verified state	No	No
Change state of a term to/from Verified	No	No
Change state of a term between states other than Verified	No	No
Create, edit, delete categories	No	No
Link glossary terms to master items in apps	Yes	No

Qlik Answers

Qlik Answers assistant actions by space role in a shared space – Analyzer entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Chat with an assistant Can view also requires Can consume data to chat	Yes	Yes	No	Yes	Yes	No
Create new assistants	Yes	Yes	No	Yes	No	No
Move assistants to the space	Yes	Yes	No	Yes	No	No
Move assistants to another space	Yes	Yes	No	Yes	No	No
Open an assistant	Yes	Yes	No	Yes	Yes	No
Delete an assistant	Yes	Yes	No	Yes	No	No
Edit an assistant	Yes	Yes	No	Yes	No	No
Add and remove knowledge bases	Yes	Yes	No	Yes	No	No
Review answers and feedback Information noteThis also requires the Audit Admin user role.	Yes	Yes	No	Yes	No	No

Qlik Answers knowledge base actions by space role in a shared space – Analyzer entitlement
Action	Owner (Space)	Can manage	Can edit data in apps	Can edit	Can view	Can consume data
Create knowledge bases	Yes	Yes	No	Yes	No	No
Move knowledge bases to the space	Yes	Yes	No	Yes	No	No
Move knowledge bases to another space	Yes	Yes	No	Yes	No	No
Open a knowledge base	Yes	Yes	No	Yes	Yes	No
Delete a knowledge base	Yes	Yes	No	Yes	No	No
Edit a knowledge base	Yes	Yes	No	Yes	No	No
Index sources	Yes	Yes	No	Yes	No	No
Set up an index schedule	Yes	Yes	No	Yes	No	No
Get answers from knowledge bases using an assistant	Yes	Yes	No	Yes	Yes	No
View sources from knowledge base	Yes	Yes	No	Yes	Yes	No

Tenant and analytics administrator permissions in a shared space – Other content actions
Action	Tenant and analytics admin supported
Create, edit, and delete generic links	Yes
Add and manage apps and other content from this space in public collections	Yes

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