Managing permissions in shared spaces
Shared space permissions control access to apps in the space. They define a member's role in the shared space. Permissions are assigned to members when they are added to a space.
Any cloud hub member with a professional license can create a space. When you create a space, you are assigned the Owner permission. Owners can then add new members to the space and assign them permissions. Space permissions are managed in Manage members. In Manage members, you can search for cloud hub members, assign them permissions, and add them to your shared space.
Member permissions can be changed to give them a new role in a space. A user with Can view permission might be changed to an app developer by changing their permission to Can edit. Member permissions can be changed by space owners and members with Is admin permissions.
Members can be removed from a space in Manage members by clicking the delete icon beside the member.
You can check your permissions in a shared space by clicking Manage members. If you do not see Manage members, you have Can view or Can edit permission for the space.
Space permissions and app ownership
Your permission determines what actions you can take with apps in a space. Whether or not you are the owner of the app you are working with determines additional permissions.
The app owner is the user who has created the app. The app owner is the only user who can:
- View or edit data in Data model viewer, Data load editor, or Data manager.
- Manually reload or schedule a reload for the app.
- Edit app attributes (change name, description, and tags).
- Edit app properties (select theme, enable right-to-left reading order, set a bookmark as app default, and sheet title styling).
Space permissions override app ownership. If an app is moved to a space that the app owner does not have permission to access, then the app owner cannot access the app. If the app owner's permission in a space is changed to Can view, they will lose the ability to add data to the app and reload the app. When moving an app between spaces, ensure the app owner has Can edit, Is admin, or Owner permissions in the destination space, if you want the app owner to still manage reloading the app and the data model.
Permissions in a shared space
Permissions can be assigned by Owner and Is admin users. What shared space permissions enable you to do depends on if you have a professional or an analyzer license assigned to you by your tenant administrator. If your tenant administrator has enabled groups, you can also add groups of users to your space.
If a member has different individual permission and group permission in a space, the highest permission level is applied.
Permissions for members with professional licenses
The following tables outline what members with the professional license can do in a space:
Action | Owner | Is admin | Can edit | Can view |
---|---|---|---|---|
Rename the space | Yes | Yes | No | No |
Create new apps in the space | Yes | Yes | Yes | No |
Move apps to another space | Yes | Yes | Yes | No |
Move apps to the space | Yes | Yes | Yes | No |
Duplicate apps in the space | Yes | Yes | Yes | No |
Export apps in the space | Yes | Yes | Yes | No |
Change app owners | Yes | Yes | ||
Add members to the space | Yes | Yes | No | No |
Change member permissions for the space (Is admin, Can edit, Can view) | Yes | Yes | No | No |
Remove members from the space | Yes | Yes | No | No |
Delete the space | Yes | Yes | No | No |
Action | Owner | Is admin | Can edit | Can view |
---|---|---|---|---|
Open an app | Yes | Yes | Yes | Yes |
Delete an app | Yes | Yes | Yes | No |
Open Data model viewer Information noteThe user must be the app owner.
|
Yes | Yes | Yes | No |
Open and edit the data model in Data load editor or Data manager Information noteThe user must be the app owner. |
Yes | No | No | No |
Add data files to a space in Data load editor and Data manager Information noteThe user must be the app owner. |
Yes | No | No | No |
Edit app attributes (change name, description, and tags) | Yes | Yes | Yes | No |
Edit app properties (select theme, enable right-to-left reading order, set a bookmark as app default, and sheet title styling) | Yes | Yes | Yes | No |
Reload the app Information noteThe user must be the app owner.
|
Yes | Yes | Yes | No |
Create, edit, and delete master items and variables Information noteThe user must be the app owner.
|
Yes | Yes | Yes | No |
Create, edit, and delete media library content Information noteThe user must be the app owner.
|
Yes | Yes | Yes | No |
Add private sheets to the app | Yes | Yes | Yes | No |
Add private bookmarks and stories to the app | Yes | Yes | Yes | Yes |
Make private sheets, bookmarks, and stories public in the app | Yes | Yes | Yes | No |
Make public sheets, bookmarks, and stories private in the app | Yes | Yes | Yes | No |
Take snapshots in the app | Yes | Yes | Yes | Yes |
Make snapshots public | Yes | Yes | Yes | No |
View on-demand app navigation links | Yes | Yes | Yes | Yes |
Create or update app navigation on-demand links | Yes | Yes | Yes | No |
Open on-demand selection apps | Yes | Yes | Yes | Yes |
Generate on-demand apps | Yes | Yes | Yes | Yes |
Create dynamic views | Yes | Yes | Yes | No |
Add dynamic charts to sheets | Yes | Yes | Yes | No |
Monitor a visualization in the cloud hub | Yes | Yes | Yes | Yes |
Action | Owner | Is admin | Can edit | Can view |
---|---|---|---|---|
List and use data source in the space | Yes | Yes | Yes | No |
Create data source in the space | Yes | Yes | Yes | No |
Delete data source from the space | Yes | Yes | Yes | No |
Edit data connection in the space Information noteThe user must be the connection owner.
|
Yes | Yes | Yes | No |
Permissions for members with analyzer licenses
The following tables outline what members with an analyzer license can do in a space:
Action | Owner | Is admin | Can edit | Can view |
---|---|---|---|---|
Change app owners | Yes | Yes | ||
Export apps in the space | Yes | Yes | Yes | No |
Action | Owner | Is admin | Can edit | Can view |
---|---|---|---|---|
Open an app | Yes | Yes | Yes | Yes |
Delete an app | Yes | Yes | Yes | No |
Edit app attributes (change name, description, and tags) Information noteThe user must be the app owner.
|
Yes | Yes | Yes | No |
Edit app properties (select theme, enable right-to-left reading order, set a bookmark as app default, and sheet title styling) Information noteThe user must be the app owner.
|
Yes | Yes | Yes | No |
Add private bookmarks and stories to the app | Yes | Yes | Yes | Yes |
Take snapshots in the app | Yes | Yes | Yes | Yes |
View on-demand app navigation links | Yes | Yes | Yes | Yes |
Open on-demand selection apps | Yes | Yes | Yes | Yes |
Generate on-demand apps | Yes | Yes | Yes | Yes |
Create dynamic views | Yes | Yes | Yes | No |
Add dynamic charts to sheets | Yes | Yes | Yes | No |
Monitor a visualization in the cloud hub | Yes | Yes | Yes | Yes |
Action | Owner | Is admin | Can edit | Can view |
---|---|---|---|---|
List and use data source in the space | Yes | Yes | Yes | No |
Create data source in the space | No | No | No | No |
Delete data source from the space | Yes | Yes | Yes | No |
Edit data source in the space | No | No | No | No |