Using apps in managed spaces

Managed spaces share secure apps with a limited group of viewers. Apps are published to managed spaces from personal or shared spaces.

Apps published to managed spaces maintain a parent-child relationship with the original app. Updates to the parent app can be republished to child apps. Parent apps can be moved between spaces without breaking the relationship. If the parent app is deleted, the app in the managed space will become an orphan and cannot be republished.

Managed space members are limited in how they can add content or change the data model of an app. For an explanation of managed space permissions, see Data sources for apps in managed spaces.

Limitations

Managed spaces have the following limitations:

• You cannot publish on-demand apps to a managed space.

• You cannot change the data model of a published app in a managed space.

• You cannot download apps from or upload apps to a managed space.
• You cannot move an app in a managed space.

Publishing apps to managed spaces

A user with Can publish permission can publish apps to a managed space. Publishing an app into a managed space creates a copy of that app in the managed space. The same app can be published to multiple managed spaces.

Apps indicate when they were last published to a managed space in the publish dialog. You can update an app in a managed space by republishing the app to that space.

Do the following:

1. Click on the app and select Publish.

2. Select managed spaces.

3. Optionally, change the Description and Tags of the app.
4. Click Publish.

Changing app owners

In managed spaces, members with Is owner or Can manage can change app owners.

Do the following:

1. Click on the app and select Change owner.
2. Select a new owner and click Save.

Reloading apps in managed spaces

Space owners and users with Can manage permission can manually reload apps and create scheduled reloads for apps in the space. For more information, see Reloading app data in the cloud hub.

Publishing sheets, bookmarks, and stories to Community in apps in managed spaces

Depending on your permissions for a managed space, you can add content to apps in the space. New content is always private. Private items are only visible to you. You can share your content by publishing it to Community. Shared content in apps in managed spaces are added to the Community section. In the app overview, you publish content to Community or make it private again.

Publishing sheets to Community

This applies to sheets, bookmarks, and stories.

Do the following:

1. Open the app in app overview.
2. Under My sheets, find the sheet you want to share.
3. Right-click the sheet, and choose Publish.

Making Community sheets private

This applies to sheets, bookmarks, and stories.

Do the following:

1. Open the app in app overview.
2. Under My sheets, find the sheet you want to share.
3. Right-click the sheet, and choose Unpublish.

Deleting apps in managed spaces

Deleting an app in a managed space removes the app from the space. A deleted app cannot be republished. A user with Can publish permission must publish the app to the managed space again.

Do the following:

• Click on the app and select Delete.