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Managing permissions in managed spaces

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Managing permissions in managed spaces

Managed space permissions control access to apps in the space. Permissions are assigned to members when they are added to a space.

Information noteManaged spaces are not available with Qlik Sense Business.

Managed spaces can only be created by tenant administrators. Tenant administrators, space owners, and users with Can manage permissions can add new members to the managed space. Space permissions are managed in Manage members. In Manage members, you search for cloud hub members and groups, assign them permissions, and add them to the managed space.

Member permissions can be changed to give them a new role in the space.

Members can be removed from a space in Manage members by clicking the delete icon beside the member.

Permissions in a managed space

Permissions in managed spaces give users a role and access rules in the space. Unlike shared spaces, members of a managed space can have multiple permissions applied to them. This enables customized access to the space for each member. If groups have been enabled by a tenant administrator, groups of users can be added to a space with the same permission.

What permissions enable for members varies depending on if they have a professional or an analyzer license.

Permissions for members with professional licenses

The following tables outline what members with the professional license can do in a space:

Space actions by permission in a managed space
Action

Is owner

Can manage Can publish Can contribute Can view
See the space exists Yes Yes Yes Yes Yes
Publish/republish apps to this space Yes No Yes No No
See apps they published to this space Yes Yes No Yes Yes
See all apps in the space Yes Yes No Yes Yes
Change app owners Yes Yes      
Delete the space Yes Yes No No No
Add members to the space Yes Yes No No No
Change member permissions for the space (Can manage, Can publish, Can contribute, Can view) Yes Yes No No No
Remove members from the space Yes Yes No No No
App actions by permission in a managed space
Action Is owner

Can manage

Can publish Can contribute Can view
Open an app Yes Yes No Yes Yes

Delete an app

Yes

Yes

No No No

Open Data model viewer

Yes Yes No No No
Edit app attributes (change name, description, and tags) Yes Yes No No No
Edit app properties (select theme, enable right-to-left reading order, set a bookmark as app default, and sheet title styling) Yes Yes No No No

View master items

Yes Yes No Yes No

View variables

Yes Yes No No No
View media library content Yes Yes No Yes No
Add private sheets to the app Yes Yes No Yes No
Add private bookmarks and stories to the app Yes Yes No Yes Yes
Publish your private sheets, bookmarks, and stories to Community in the app Yes Yes No Yes No

Make your own Community sheets, bookmarks, and stories private in the app

Yes Yes No Yes No
Copy a link to a Public or Community bookmark Yes Yes No Yes No
Take snapshots in the app Yes Yes No Yes Yes
Monitor a visualization in the cloud hub Yes Yes No Yes Yes

Permissions for members with analyzer licenses

The following tables outline what members with an analyzer license can do in a managed space:

Space actions by permission in a managed space
Action Can manage Can publish Can contribute Can view
See the space exists Yes Yes Yes Yes
Publish/republish apps to this space No No No No
See apps they published to this space Yes No Yes Yes
See all apps in the space Yes No Yes Yes
Change app owners Yes Yes    
App actions by permission in a managed space
Action Can manage Can publish Can contribute Can view
Open an app Yes No Yes Yes

Delete an app

Yes No No No
Add private or public sheets to the app No No No No
Add private bookmarks and stories to the app Yes No Yes Yes
Take snapshots in the app No No No No
Monitor a visualization in the cloud hub Yes No Yes Yes

Permissions for tenant administrators

Tenant administrators, without specific permissions, have limitations to what they can and cannot do in a managed space. The following tables outline what tenant administrators can and cannot do without managed space permissions.

Tenant administrator space actions in a managed space
Action

Tenant administrator supported

See the space exists in the management console Yes
See the space exists in the hub Yes
Publish/republish apps to this space No
See all apps in the space Yes
Delete the space Yes
Add members to the space Yes
Change member permissions for the space (Can manage, Can publish, Can contribute, Can view) Yes
Remove members from the space Yes
Change space owner in the management console Yes
Tenant administrator actions in a managed space
Action

Tenant administrator supported

Open an app No

Delete an app

Yes
Export an app from the management console No

Open Data model viewer

No
Edit app attributes (change name, description, and tags) No
Edit app properties (select theme, enable right-to-left reading order, set a bookmark as app default, and sheet title styling) No

View master items and variables

No
View media library content No
Add private sheets to the app No
Add private bookmarks and stories to the app No
Make private sheets, bookmarks, and stories public in the app No
Make public sheets, bookmarks, and stories private in the app No
Take snapshots in the app No
Monitor a visualization in the cloud hub No