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Remove/Quarantine Unused Apps

Cadence Quarterly

Sites developmentproduction

Initial Recurring
Estimated Time 30 Min 5 min

Benefits:

  • Reduce Maintenance
  • Increase Performance

Goal

The goal of this procedure is to remove unnecessary (unused) applications from a Qlik site. This increases overall site performance, decreases clutter, and will focus users to what is pertinent.

Operations Monitor

This page leverages the Operations Monitor. Please refer to the Operations Monitor page for an overview and relevant documentation links.

Confirm Operations Monitor is Operational

Navigate to the Monitoring apps and select the Details button (info icon) on the Operations Monitor application. Confirm that the application's data is up-to-date.

ops_monitor_operational.png

If the Operations Monitor is not up-to-date, please refer to the Operations Monitor Documentation for configuration details and troubleshooting steps.

Process

Open the Operations Monitor App, and select the Apps sheet.

quarantine_unused_apps_native_1.png

In the App Details table object, sort by Last Accessed field and scroll to old dates or null dates.

quarantine_unused_apps_native_7.png

Priority 1

Look for applications that are Published but have not been accessed. This can be quickly filtered to by selecting Unpublished from the Stream column, and then by selecting Select alternative to view all published applications.

quarantine_unused_apps_native_2.png

quarantine_unused_apps_native_3.png

quarantine_unused_apps_native_8.png

Priority 2

Look for applications that are Published and have not been used for a long time.

quarantine_unused_apps_native_4.png

Priority 3

Look for Unpublished applications that have not been used for a long time. Clear selections in the Stream field, and then select Unpublished from the same field.

quarantine_unused_apps_native_5.png

quarantine_unused_apps_native_6.png

Actions

  1. If the stream Quarantine doesn't already exist, this is a good time to create it. Ideally, the stream should be walled off to only Content Admins or the like, where they can review the applications with their respective owners.

  2. Contact the application owners to let them know that their applications are being relocated to the Quarantine stream.

  3. Move the applications from Priorities 1, 2, and 3 to the Quarantine stream.

  4. Any applications that have been in the Quarantine stream for X number of days can be removed (corporate policy on how long they should be kept.) It is considered a best practice to export them without data, at a minimum–potentially exported with data if the intent is to archive them.

Tags

#quarterly

#asset_management

#apps

#operations_monitor

 

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