Overview of Qlik license usage

Here is a summary of how licenses are used in Qlik Sense and related products. Licensing allows you to manage the usage of the Qlik Sense software in your organization.

Qlik Sense Enterprise

The License Enabler File (LEF) defines the terms of your license and the access types that you can allocate to users. There are two license types: one that is user-based and one that is token-based.

• User-based license: you can allocate professional access and analyzer access. The LEF determines the distribution of the two access types.

• Token-based license: you can allocate user access and login access. The LEF determines the number of tokens that you can allocate to the two access types.

An access type allows users to access streams and apps within a Qlik Sense site.

User-based licenses

User-based licenses grant a predefined number of professional and analyzer access allocations. The distribution of the access types is determined by the LEF.

Professional access

You allocate professional access to an identified user to allow the user to access streams and apps within a Qlik Sense site. The professional access is intended for users who need access to all features in a Qlik Sense installation. A user with professional access can create, edit, and publish sheets or apps, and make full use of the available features, including administration of a Qlik Sense site. There is a direct relationship between the access type (professional access) and the user. If you deallocate professional access from a user, the access type is put in quarantine, given that it has been used within the last seven days. If it has not been used within the last seven days, the professional access is released immediately. You can reinstate quarantined professional access, to the same user, within seven days.

Summary professional access:

• Assigned to an identified user.

• Daily access to analyze or create content.

• Unlimited access to streams, apps, and other resources.

• Maximum number of parallel sessions is five.

Analyzer access

You allocate analyzer access to an identified user to allow the user to access streams and apps in the hub. The analyzer access is intended for users who consume sheets and apps created by others. A user with analyzer access cannot create, edit, or publish sheets or apps, but can create stories based on data in apps. The user can also create bookmarks, print objects, stories, and sheets, and export data from an object to Excel. There is a direct relationship between the access type (analyzer access) and the user. If you deallocate analyzer access from a user, the access type is put in quarantine, given that it has been used within the last seven days. If it has not been used within the last seven days, the analyzer access is released immediately. You can reinstate quarantined analyzer access, to the same user, within seven days.

Summary analyzer access:

• Assigned to an identified user.

• Daily access to analyze (but not create, edit, or publish), sheets and apps in the hub.

• Supports creation of bookmarks.

• Supports printing of objects, stories, and sheets.
• Supports export of data from an object to Excel.

• Maximum number of parallel sessions is five.

Token-based licenses

When you activate your Qlik Sense Enterprise site license, you get a certain number of tokens. The number of tokens is determined by the License Enabler File (LEF). You use these tokens to allocate access to Qlik Sense, either as user access passes or login access passes.

User access

User access is for a unique, identified user of Qlik Sense. The user access pass provides unlimited access to apps, streams, and other resources, and is intended for frequent users of Qlik Sense.

Login access

Login access is for one or more users of Qlik Sense. You create license rules to specify which users the login access is available for. The login access pass gives access to streams and apps for a predefined amount of time, and is intended for infrequent users of Qlik Sense.

Token consumption

When you allocate tokens, the total number of available tokens is reduced. If the token balance is zero or insufficient, you cannot allocate more to the access types. You can free up tokens and choose to use the tokens differently. The number of tokens for the Qlik Sense site can be increased or decreased by activating a new license. One token corresponds to one (1) user access pass or ten (10) login access passes.

You can adjust the token usage according to the usage need over time. The License Monitor app is useful when analyzing the distribution of user access passes and login access passes. A frequent user with a login access pass should perhaps have a user access pass instead? An infrequent user with a user access pass may only need login access.

For more information and examples with access pass monitoring, see: Analyzing license data.

For more information on access passes and the token consumption model, see: Managing licenses.

License Enabler File

Every Qlik Sense site needs a site license. The License Enabler File (LEF) defines the number of tokens available on your site, which you can manage from the central node.

You activate the license on the Site license properties page in the QMC, where you enter owner information, serial number, and control number. When you click Apply, the LEF is automatically downloaded. To preview the license before applying, open the LEF access tab and click Get LEF and preview the license. The license is displayed in the text box. This is also where you enter the LEF if you have received it in an email, or if you are unable to download it.

Adding the LEF makes you the root administrator for the Qlik Sense site. When you activate the license, you make the tokens available.

Qlik Sense Desktop

Qlik Sense Desktopis a free version of Qlik Sense that you can download on your computer, see www.qlik.com. No license is required, you only need a Qlik account to download Qlik Sense Desktop.

Before you can start using Qlik Sense Desktop, you need to authenticate yourself either with your Qlik account or against a Qlik Sense Enterprise server. You need to have a working network connection to enable authentication. With your Qlik account, you will also be able to access Qlik Sense Cloud.

What can you do in Qlik Sense Desktop?

Apps you create in Qlik Sense Desktop can be exported and used in Qlik Sense Enterprise, uploaded to Qlik Sense Cloud to be shared with others, as well as by other Qlik Sense Desktop installations.

For a comparison between Qlik Sense and Qlik Sense Desktop, see Comparing versions of Qlik Sense.

Qlik DataMarket

Qlik DataMarket offers a large variety of data from many of the most used global data sources. Qlik DataMarket provides weather and demographic data, as well as business, economic, and societal data. When you combine external data with your own, you get a complete view of the environment that your business is operating in.

Before you can use Qlik DataMarket data, you must accept the terms and conditions for its use. The option Free gives you access to a limited data set. The option Licensed subscription gives you access to premium data packages. You activate the license in the same way as for Qlik Sense Enterprise. On the Qlik DataMarket page, under License and tokens, you enter owner information, serial number, and control number. When you click Apply, the LEF is automatically downloaded. To preview the license before applying, open the LEF access tab and click Get LEF and preview the license. The license is displayed in the text box. This is also where you enter the LEF if you have received it in an email, or you for some reason cannot download it.

When you have applied the access credentials, the premium data is labeled Licensed. If you accept the terms and conditions but do not enter a license for any of the premium data packages, you have the option to buy a license later. The Purchase button replaces the Premium label, enabling you to buy a license.

After you have activated the Qlik DataMarket license the first time, you can change subscription type and update the license properties. To change to a Free subscription, you only need to select Free and click Apply on the Qlik DataMarket page. To change to a licensed subscription, fill in the license details as described previously in this section.

Qlik NPrinting

Qlik NPrinting can be installed and configured to connect to QlikView documents or Qlik Sense apps. The licensing requirements and procedures are different depending on if you connect Qlik NPrinting to QlikView or Qlik Sense.

The first time you access a newly installed Qlik NPrinting server, you need to enter license key, control number, user name, and organization. This is the only Qlik NPrinting license that you need to activate. The licenses for Qlik NPrinting Designer and Qlik NPrinting Engine are automatically based on license information from the Qlik NPrinting server.

Qlik NPrinting versions 16.0.0.0 and later are licensed by a LEF. If you are using an earlier version of Qlik NPrinting, we suggest that you upgrade to Qlik NPrinting versions 16.0.0.0 or later.

For details regarding licensing Qlik NPrinting with QlikView, QlikView Desktop, and Qlik Sense, see

Licensing Qlik NPrinting.

Qlik Sense Cloud

To be able to create and share apps with others using Qlik Sense Cloud, you need to create a Qlik account and log in. No license is required. With a Qlik account, you can also download Qlik Sense Desktop.