The table shows several fields simultaneously, where the content of each row is logically connected. Typically, a table consists of one dimension and several measures.
You only make selections in the dimension columns. All dimension columns have a search icon (F) in the header.
When to use it
Use a table, when you want to view detailed data and precise values rather than visualizations of values. Tables are good when you want to compare individual values. Drill-down group dimensions are very efficient in tables. Within a limited space, you can drill down to the next level of detail and analyze the updated measure values.
You can filter and sort the table in different ways. Many values can be included in a table, and when you drill down in a table, you make good use of a limited space of the sheet. A table is excellent when you want to see exact values rather than trends or patterns.
If the table contains many values, it is difficult to get an overview of how values are related. It is also hard to identify an irregularity within the table.
Creating a table
You can create a new table on the sheet you are editing.
Do the following:
- From the assets panel, drag an empty table to the sheet.
- Click Add dimension and select a dimension or a field.
- Click Add measure and select a measure or create a measure from a field.
When you have created the table, you may want to adjust its appearance and other settings in the properties panel.
If Text alignment is set to Auto, column data is aligned according to data type: text values are left-aligned and number values, including date related values, are right-aligned. If you set it to Custom, you can select to align the data to the left or to the right.
Sorting the table
You can adjust the sorting of the table in several ways:
- Column sorting - adjust the order of the dimensions and measures from left to right
- Row sorting - adjust the sorting priority order of the rows
- Internal sorting - use the internal sorting order of dimensions and measures
- Interactive sorting - during analysis you can click on a column header to sort the table
By default, the order in which columns are sorted is set by the order in which dimensions and measures are added to the table. If you add the measure Sales first, it is presented first (leftmost) in the table. The next dimension or measure that is added is presented in the second column, and so on. The column sorting order can be changed in the properties panel, under Columns.
By default, rows are sorted by the first added dimension or measure, numeric values descending, text values ascending. A small arrow under the column header shows by which column the table is sorted.
You can change the row sorting in the properties panel, under Sorting. Drag the dimensions and measures to change the sorting priority order. In many cases, sorting is not only affected by the first dimension or measure in Sorting, but also the following ones.
In the following screenshot, the rows are first sorted by Customer, then by Month, and then by Product Type. As you can see, the columns Customer and Month have several rows with the same values (A-2-Z Solutions and Month). The rows in Product Type are ordered alphabetically, but only those that were sold in January to the customer A-2-Z Solutions are displayed.
By changing the sorting order, so that secondary sorting is by Product Type, followed by Month, all Product Type items sold to the customer A-2-Z Solutions are presented in alphabetical order, whereas only the months when they were sold are displayed under Month.
Each dimension and measure has a default (Auto) internal sorting order, which can be changed. Under Sorting, click the item you want to change and click the button to switch to Custom sorting. Changes made to the internal sorting of an item may not have any effect if the sorting is in conflict with an item with higher priority.
During analysis, you can set which column to sort on by clicking the column header. The first click sorts the table according to the default sorting of the selected item. A second click reverses the sorting order. Interactive sorting is session based and is not saved. If you want your changes to the sorting to be persistent, you need to make the changes in the properties panel.
By default, the totals of numeric values are displayed under the column names. In the properties panel, you can change this to display the totals at the bottom of a column, or not at all.
Displaying more data
You can freeze the first column from scrolling, and select to wrap multiline text in headers and cells separately. These settings are changed in the property panel under Appearance > Presentation.
You can add a trend indicator to a measure column. This will show a symbol next to the measure value. You can define the ranges that determine which symbol is displayed and in which color it is displayed. You enable the indicator by setting Representation to Indicator in the measure properties.
Setting the indicator limits
You need to add the limits for the ranges you want to use for showing indicators with Add limit. You can set a limit value in three ways.
- Use the slider.
- Type a value in the text box.
- Set an expression that returns the limit value.
When you have added the limits, you can select the color and the symbol of the indicator for each defined range.
Styling the indicator
You can style the way the indicator is displayed.
- You can show both the indicator and the measure value by selecting Show values.
- You can set the value color to the same as the indicator color with Apply color to value.
- You can display the indicator to the right or to the left of the value with Indicator position.
In this example, we added a trend indicator to the Sales measure to indicate which values are below the target value. The indicator limits are:
- For values below 3000000 a red flag is displayed.
- For values in the range of 3000000 to 3500000 a yellow flag is displayed.
- For values above 3500000 a green check-mark is displayed.
Number of rows and columns
In a table, you can have millions of rows and virtually any number of columns with dimensions and measures. But because huge tables are impractical and hard to manage, the limit for what is practical is far less than the theoretical maximum. In most cases, it is desirable to see all the columns without scrolling horizontally.
Tables with content of mixed sizes
In a table you can have both columns where the content fits on one row within the cell, and columns containing wrapped multiline text. In some cases you will see a shift in alignment and number of rows when the multiline column is scrolled in and out of view. When the view only contains content that fits on one row, the table will adjust and show all content on single line rows, which means more rows are displayed.
We recommend that you disable multiline text wrapping in these cases to avoid confusion for the user.