Managing permissions in shared spaces

Shared space permissions control access to apps in the space. They define a member's role in the shared space. Permissions are assigned to members when they are added to a space.

Any cloud hub member with a professional license can create a space. When you create a space, you are assigned the Owner permission. Owners can then add new members to the space and assign them permissions. Space permissions are managed in Manage members. In Manage members, you can search for cloud hub members, assign them permissions, and add them to your shared space.

Member permissions can be changed to give them a new role in a space. A user with Can view permission might be changed to an app developer by changing their permission to Can edit. Member permissions can be changed by space owners and members with Is admin permissions.

Members can be removed from a space in Manage members by clicking the delete icon beside the member.

Tip:

You can check your permissions in a shared space by clicking Manage members. If you do not see Manage members, you have Can view or Can edit permission for the space.

Space permissions and app ownership

If you create an app, you are the owner of the app. The app owner is the only user who can add data to an app. They are also the only user who can manually reload an app or create a schedule of reloads for the app.

Space permissions override app ownership. If an app is moved to a space that the app owner does not have permission to access, then the app owner cannot access their app. If the app owner's permission in a space is changed to Can view, they will lose the ability to add data to the app and reload the app. When moving an app between spaces, ensure the app owner has Can edit, Is admin, or Owner permissions in the destination space if you want the app owner to still manage reloading the app and the data model.

Permissions in a shared space

Permissions can be assigned by Owner and Is admin users. What shared space permissions enable you to do depends on if you have a professional or an analyzer license assigned to you by your tenant administrator.

Permissions for members with professional licenses

The following tables outline what members with the professional license can do in a space:

Space actions by permission in a shared space
Action Owner Is admin Can edit Can view
Rename the space Yes Yes    
Create new apps in the space Yes Yes Yes  
Move apps to another space Yes Yes Yes  
Move apps to the space Yes Yes Yes  
Duplicate apps in the space Yes Yes Yes  
Export apps in the space Yes Yes Yes  
Add members to the space Yes Yes    
Change member permissions for the space (Is admin, Can edit, Can view) Yes Yes    
Remove members from the space Yes Yes    
Delete the space Yes Yes    
Note:

Owner, Is admin, and Can edit permissions allow users to reload apps, but the user must be the app owner.

App actions by permission in a shared space
Action Owner Is admin Can edit Can view
Open an app Yes Yes Yes Yes
Delete an app Yes Yes Yes  
Open Data load editor, Data manager, or Data model viewer Yes Yes Yes  
Edit app attributes (change name, description, and tags) Yes Yes Yes  
Edit app properties (select theme, enable right-to-left reading order, set a bookmark as app default, and sheet title styling) Yes Yes Yes  
Create, edit, and delete master items and variables Yes Yes Yes  
Create, edit, and delete media library content Yes Yes Yes  
Add private sheets to the app Yes Yes Yes  
Add private bookmarks and stories to the app Yes Yes Yes Yes
Make private sheets, bookmarks, and stories public in the app Yes Yes Yes  
Make public sheets, bookmarks, and stories private in the app Yes Yes Yes  
Take snapshots in the app Yes Yes Yes Yes
Note:

Owner, Is admin, and Can edit permissions allow users to open Data load editor, Data manager, or Data model viewer, but the user must be the app owner.

Permissions for members with analyzer licenses

Members with the analyzer license cannot create or own a space. The following tables outline what members with an analyzer license can do in a space:

Space actions by permission in a shared space
Action Is admin Can edit Can view
Export apps in the space Yes Yes  
App actions by permission in a shared space
Action Is admin Can edit Can view
Open an app Yes Yes Yes
Delete an app Yes Yes  
Edit app attributes (change name, description, and tags) Yes Yes  
Edit app properties (select theme, enable right-to-left reading order, set a bookmark as app default, and sheet title styling) Yes Yes  
Add private bookmarks and stories to the app Yes Yes Yes
Take snapshots in the app Yes Yes Yes