Using apps in shared spaces

Apps can be created, developed, and shared with other members of the cloud hub in a shared space.

Apps can be created and developed in a similar way to how apps are created and shared in a personal space. Depending on your space permissions and your license, you can create and develop apps in the space. If you have Can view permission, you can only view the apps in the space.

For a detailed view of what you can do with apps based on your permission and license, see Managing permissions in shared spaces.

Creating apps in a shared space

Users can create or upload apps in a shared space by clicking Create and selecting Create app or Upload app. You cannot duplicate apps to a space, but you can move apps to a space.

Tags you add to the app are shared with other members of the cloud hub, but only if they have access to your app.

The app owner is responsible for adding data to the app. Only the app owner can create and modify the data connections and load script in Data manager or Data load editor. Data connections are owned by the user who created the connection. Only connection owners can edit their connections.

For more information about creating apps, see Creating apps in the cloud hub.

Adding content to apps in shared spaces

Users with Can edit or Is admin permissions can add sheets, stories, and bookmarks to apps in the shared space. Sheets, stories, and bookmarks added to the app are private. Only the creator of the private content can see it in the app. When they are ready to be shared, the creator makes them public.

Only the app owner can edit data in the app, but other shared space members can create, edit, and delete:

  • Master items
  • Variables
  • Media library content
Note:

Snapshots taken for stories are not shared with other users.

Shared space members with Owner, Can edit, or Is admin permissions can modify the following app properties:

  • Selected theme
  • Enable right-to-left reading order
  • Setting a bookmark as app default
  • Sheet title styling

Reloading apps in a shared space

Only the app owner can manually reload apps and create scheduled reloads for apps in the space. For more information, see Reloading app data in the cloud hub.

Moving apps between spaces

You can move apps between shared spaces as well as between a shared space and a personal space.

When you move an app to a personal space, it moves to the personal space of the app owner.

Note:

The app owner should be a member of any space to which you move an app.

Do the following:

  1. Click on the app and select Edit.
  2. Select the new space from Space.
  3. Click Save.

Duplicating apps in a shared space

You can duplicate apps in a shared space.

Note:

If an app uses section access for data, you cannot duplicate the app.

Do the following:

  • Click on the app and select Duplicate.

Exporting apps from spaces

You can export an app from a space as a .qvf file. Exported apps do not include any private sheets in the app. For more information about exporting apps, see Exporting apps from cloud hubs.

Note:

If an app uses section access for data, you cannot export the app.

Do the following:

  • Click on the app and select Export with data or Export without data.

Sharing apps from shared spaces

You can add members to a space and give them Can view permission so they can view the apps in a space. You cannot share individual apps from a space. If you do not want to share a space with viewers, you can move the app to a space you have created for app viewers. You can also move the app to your personal space and share it with specific cloud hub members.

For more information on adding members to shared spaces, see Managing permissions in shared spaces.

For information on sharing apps, see Sharing apps in the cloud hub.