Working in shared spaces

A shared space is a section of the cloud hub used to collaboratively develop apps and control access to apps. You can find your shared spaces using the spaces drop-down in Explore.

Any user with a professional license can create a space. Apps within a space can have sheets, stories, and bookmarks added to them by multiple users. Shared spaces are restricted to the members. Apps in the space can only be viewed by space members.

Permissions are assigned to members when they are added to a shared space. Permissions define what members can do in the shared space. There are four permissions in shared spaces:

  • Owner: You are the first administrator that can manage the space and its members as well as create content in the space.
  • Is admin: You can manage the space and its members as well as create content in the space.
  • Can edit: You can add and edit content in apps. You cannot manage the space and its membership.
  • Can view: You can view apps in the space, but cannot create content or manage the space.

Member permissions can be changed, giving them a different role in the space or removing them from the space. For information on managing permissions in a shared space, see Managing permissions in shared spaces.

You can create new apps directly in a shared space. You can also move apps from your personal space to your shared space so other members can work on them. For more information on collaborating with users in a space, see Using apps in shared spaces.

Creating shared spaces

Whoever creates a space is the space's owner. The owner of a space cannot be changed in the cloud hub. Space owners can be changed in the Management Console.

Note:

Space names must be unique within a cloud hub.

Do the following:

  1. Click the spaces drop-down and select Add a space.
  2. Enter a name for the space and a description for the space.
  3. Click Create.

Adding members to shared spaces

Members can be added to the space by the owner or members with Is admin permission.

Do the following:

  1. In the space, click Manage members.
  2. Search for members by name and select the members you want to add to the space.
  3. Select a permission for the members and click Add.
  4. Click Done.

Editing the names and descriptions of shared spaces

You can change the name and description of the space.

Do the following:

  1. In the space, click the Edit spaces icon.
  2. Change the name and description and click Save.

Deleting shared spaces

You can delete a space. Deleting a space will also delete all apps in the space. Only the owner or a user with Is admin permission can delete a space.

  1. In the space, click the Edit spaces icon.
  2. Click Delete.
  3. Click Delete.

Developing and sharing apps with shared spaces

There are different ways of developing apps collaboratively and sharing them with other members of your cloud hub. Here is a sample workflow for using shared spaces:

  1. Create an app

    Create an app in your personal space. Add data sources, create a data model, and create scheduled reloads for the app.

    The creator of an app is the only user who can manage the data in an app, so the data model must be complete before the app can be collaboratively developed with other users.

    Creating apps in the cloud hub

  2. Create a shared space

    Add a shared space to your cloud hub for collaborative development of your app.

  3. Move your app to the space

    Once the app is ready for collaboration, move your app to your shared space.

    Moving apps between spaces

  4. Add users to the space

    Add collaborators to your space and assign them Can edit permission. Collaborators must have a professional license.

  5. Develop apps in the space collaboratively

    All Can edit users can add sheets, stories, and bookmarks to the app. Their content is private until they chose to make it public in the app.

    Using apps in shared spaces

    Granting access to sheets, bookmarks, and stories

  6. Add the target audience for the app to the space

    When the app is ready for its target audience, you can add them to your space.

    If this space is used purely for development, you can move the app to another space to which the app audience has access. Alternatively, you can move the app to your personal space and share the app from there with specific users.

    Managing permissions in shared spaces

    Moving apps between spaces

    Sharing apps in the cloud hub

  7. Update your app

    You may receive feedback from your app audience. An app in a space can be updated at any time with changes to the data model or content in the app.

  8. Retire an app from the shared space

    When the app is no longer required, you can delete it from the cloud hub.

    Deleting apps in the cloud hub

  9. Retire the space

    When the space is no longer required, you can delete it from the cloud hub.