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Assigning access to users

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Assigning access to users

Users are managed in the Management console on the Users and the Lisense pages.

Users overview

The users page displays all the users that have logged into the tenant. If a user has a certain role (tenant admin and developer), it is displayed in the roles field.

Use search for the fields Name, User ID, IdP subject, and Email. The IdP subject field can be used for distinguishing one user from another if the names are identical and the email field is not visible. For each user in the table, you have a button to the far right where you can assign and remove the tenant admin and developer roles, activate or disable users, and delete users. If you have the invite users license, you also have options for resending or deleting user invitations.

User status

The following are the available user statuses.

User statuses
Status Description Status can be changed to
Active User is fully registered and can consume according to the assigned license. Disabled
Pending User is invited but has not yet registered. Active
Disabled User license is removed and that user cannot access their account or use the product. Active

License overview

The license section has three tabs: Overview, Assigned users, and License key.

Overview tab

Overview shows basic information about the license. In the Overview tab you can also add a license if needed.

Overview tab
License item Description
Professional

Consumed: number of users with professional access.

Total: Total availability of professional access.
Analyzer

Consumed: number of users with analyzer access.

Total: Total availability of analyzer access.
Analyzer capacity (minutes)

Consumed: amount of minutes spent.

Total: Total amount of minutes available per month. Overage is required after the total amount has been spent.

Overage. Overage can either be limited, to the amount stated, or unlimited.
Expires Date of license expiration.
Quotas: Shared spaces Consumed: number of shared spaces.

Quota limit: Quota limit can either be limited, to the amount stated, or unlimited.
Quotas: Managed spaces Consumed: number of managed spaces.

Quota limit: Quota limit can either be limited, to the amount stated, or unlimited.
Quotas: In-memory app size Maximum app memory size.

Assigned users tab

Assigned users shows information about users and license types. There are also buttons for removing assignments and assigning analyzer or professional access.

Assigned users tab
License item Description
Name Name of user.
User ID Unique ID for the user.
IdP subject User identifier in the identity provider (IdP). This value is populated from the IdP user database when users log in.
License License type assigned to the user: professional, analyzer, or analyzer capacity (also known as analyzer time).
Status

When the number of allocated assignments is larger than defined by the license, some users will be excluded. The users will then no longer have access to the hub or the management console. The Status column for the users will show Excluded. Those who most recently were assigned access will be excluded. They will remain excluded until the number of allocations matches the number defined by the license. If more access assignments are made available, or if the admin removes access for others, access will be reallocated to excluded users.

License key tab

In the License key tab you can change a license if needed. To change the license: paste the license key in the text box and click Submit.

Invite users

There are two ways to add users to your deployment. If you have an IdP, you can create an IdP configuration in the Identity provider section. If you do not have an IdP, you can add users by sending invite emails. Use the Invite button in the Users section. You can also invite users from your profile. In the invite form, you add email addresses of the users separated by comma or space. The email contains a link (button), which is only valid for a limited period. The invite expiry date is displayed in the table. When the user clicks the button an account registration page is opened.

When the invite has been sent, the status field in the Users table displays invited. When the user has registered, the status is changed to active. If needed, you can resend the invite. You can also delete an invite. In that case the user cannot register, even if the link has not expired.

Information noteYour license only includes one of the options to add users, either through an IdP or by sending email invites. However, when you switch from Invite users to an identity provider configuration, the invite option will remain until the identity provider has been activated.

Do the following:

  1. In the management console, go to the Users section and click Invite.
  2. Enter the email addresses of the users that you want to invite, and click Send invitation.
  3. On the Invitation sent page you can choose Manage invites to go to the management console, Invite more users, or click Done to exit.
    Information noteYou can remove an invitation from the management console.

Tenant admins can also invite users from the hub by selecting Invite users in their profile in the top right corner.

Add access type to a user

Tenant admins can assign and remove access for users in the management console.

Do the following:

  1. In the management console, go to the License section and select the Assigned users tab.
  2. Click Add assignment.
  3. Select a user from the Search for a user field.
  4. Select the Access type.
  5. Click Add.
  6. Add more users if needed and when finished click Close.

Remove assignment

Licenses can be removed for users.

Do the following:

  1. Select the user from the list.

    Information noteYou can select multiple users at the same time.
  2. Click Remove assignment.
  3. Click Delete to confirm the license removal.

Assign professional access to a user with analyzer access

You can assign professional access to users with analyzer access.

Do the following:

  1. Select the user from the list.

    Information noteYou can select multiple users at the same time.
  2. Click Assign professional access.
  3. Click Confirm to confirm the assignment.

Enable dynamic license assignment

Dynamic license assignment can be used to simplify the assignment of access to users and is enabled in the management console on the Settings page.

Dynamic license assignment properties
Property Description
Enable dynamic assignment of professional access

When enabled, users who log in are automatically assigned professional access, if available.
Enable dynamic assignment of analyzer access

When enabled, and no professional access is available, users who log in are automatically assigned analyzer access, if available.

Choose between four options:

  • Dynamic assignment enabled for both professional and analyzer access:

    Professional access is assigned, if available, otherwise analyzer access. If neither of those are available, analyzer capacity is assigned, if available.

  • Dynamic assignment enabled only for professional access:

    Professional access is assigned, if available, otherwise analyzer capacity is assigned, if available.

  • Dynamic assignment enabled only for analyzer access:

    Analyzer access is assigned, if available, otherwise analyzer capacity is assigned, if available.

  • Dynamic assignment disabled for both professional and analyzer access:

    Analyzer capacity access is assigned, if available.

You can upgrade from analyzer access to professional access, but not downgrade from professional to analyzer.

If you change to a new license key, all your assignments are removed, because they are associated with the license, not the tenant. However, if you start using the old license key again, the assignments will be present.