Managing licenses

Licenses

There are two license models: the serial and control number and the signed license key. These models define the terms of your license and the access types that you can allocate to users. With a signed license key, you need internet access (direct or through a proxy) to access the cloud-based license backend, for user assignments, analytic time consumption, and product activations.

There are two major license types: one based on access types, and one based on tokens.

  • Access types licenses are the Professional and Analyzer Users licenses (user-based) and Analyzer Capacity licenses (capacity-based). With a Professional and Analyzer Users license you can allocate professional access and analyzer access. With an Analyzer Capacity license you can allocate analyzer capacity access, where consumption is time based (analyzer time).
  • With a Qlik Sense Token license you use tokens to allocate access passes to users. You can allocate user access and login access.

An access type allows users to access the hub and apps within a Qlik Sense Enterprise on Windows site.

Note: If you want to set up Qlik Cloud Services or Qlik Sense Enterprise on Kubernetes, please contact your Qlik representative or Qlik Support to obtain a valid license for the setup.

For detailed information on Qlik Sense licensing options, see Qlik's legal terms, product terms, and Licensing Service Reference Guide:

Access types licenses

Access types licenses grant a predefined number of professional and analyzer access allocations. The distribution of the access types is determined by the license model.

Note: The license check for access types licenses (professional and analyzer) occurs when you access the hub. If you access the hub without a license and subsequently are assigned professional or analyzer access, the license check has already occurred, and you will get a "no access pass" error, stopping you from interacting with apps. Log out and log in again for the license to be recognized.

Professional access

Professional access is allocated to an identified user to allow the user to access streams and apps within a Qlik Sense site. The professional access is intended for users who need access to all features in a Qlik Sense installation. A user with professional access can create, edit, and publish sheets or apps, and make full use of the available features, including administration of a Qlik Sense site.

For Qlik Sense installations licensed with a serial and control number, if you remove professional access allocation from a user, the access type is put in quarantine, if it has been used within the last seven days. If it has not been used within the last seven days, the professional access is released immediately. You can reinstate quarantined professional access, to the same user, within seven days.

Quarantine is not applicable for Qlik Sense installations licensed using a signed key.

The maximum number of parallel user connections for a single user of this type of access pass is five (5).If you use a license with a signed license key, accessing the QMC also counts and adds to the maximum number of parallel sessions, which is five. To avoid unnecessary session consumption, the root admin should not be allocated any type of access.

When a user with the maximum number of parallel user connections ends a connection (for example, by logging out) five minutes must pass before the user can use the access pass to add another connection (for example, by logging in).

Note: If you use a license with a signed license key, accessing the QMC also counts and adds to the maximum number of parallel sessions, which is five. To avoid unnecessary session consumption, the root admin should not be allocated any type of access.

Analyzer access

Analyzer access is allocated to an identified user to allow the user to access streams and apps in the hub. The analyzer access is intended for users who consume sheets and apps created by others. A user with analyzer access cannot create, edit, or publish sheets or apps, but can create and publish stories, bookmarks and snapshots based on data in apps. The user can also create bookmarks, print objects, stories, and sheets, and export data from an object to Excel.

For Qlik Sense installations licensed with a serial and control number, if you remove analyzer access allocation from a user, the access type is put in quarantine, if it has been used within the last seven days. If it has not been used within the last seven days, the analyzer access is released immediately. You can reinstate quarantined analyzer access, to the same user, within seven days.

Quarantine is not applicable for Qlik Sense installations licensed using a signed key.

The maximum number of parallel user connections for a single user of this type of access pass is five (5).When a user with the maximum number of parallel user connections ends a connection (for example, by logging out) five minutes must pass before the user can use the access pass to add another connection (for example, by logging in).

Analyzer capacity access

Analyzer capacity is a consumption-based license type, which is similar to analyzer access regarding available features. Users can access streams and apps in the hub and consume sheets and apps created by others. Analyzer capacity access allows users to create and publish stories, bookmarks, and snapshots based on data in apps. Creating, editing, or publishing sheets or apps is not possible.

With an analyzer capacity license, you subscribe to analyzer time, a defined amount of minutes per month (calendar date). These minutes are shared between users and can be consumed by anyone who is part of the user group, including anonymous users. Consumption is measured in units of 6 minutes. For each new 6-minute period, a unit is consumed.

For more information, see Analyzer capacity license

Token-based licenses

When you allocate tokens, the number of available tokens is reduced. Each access type costs a certain number of tokens, and if the token balance is zero or insufficient, you cannot allocate more to the access types. You can free up tokens and choose to use the tokens differently. The number of tokens for the Qlik Sense site can be increased or decreased by activating a new license.

User access pass

You allocate user access to an identified user to allow the user to access the streams and the apps within a Qlik Sense site. There is a direct relationship between the access type (user access) and the user. If you deallocate user access from a user, the access type is put in quarantine if it has been used within the last seven days. If it has not been used within the last seven days, the user access is removed and the tokens are released immediately. You can reinstate quarantined user access, to the same user, within seven days. Then the user is given access again without using more tokens.

Summary user access pass:

  • Assigned to an identified user.

  • Daily access to analyze or create content.

  • Unlimited access to streams, apps, and other resources.

  • The maximum number of parallel sessions is five.

  • 1 token = 1 user access pass.

Note: You can have both a user access pass and the possibility to consume login access passes. If you have five active sessions, opening an additional session will consume from your login access passes.

Login access pass

One token equals a predefined amount of login access passes. The login access allows a user to access streams and apps for a predefined amount of time. This means that a single user may use several login access passes within a day. You create security rules specifying which users the login access is available for.

When you delete a login access (group), tokens are released immediately if the login access contains enough unused login access passes. The number of tokens that are released is dependent on the number of used login access passes. Used login access passes are not released until 28 days after last use. For example: If you allocated tokens giving 1000 login access passes to a group, they cannot use more than 1000 login access passes over 28 days. Also, if 100 login access passes are consumed on day 1, the 100 are available again on day 29. If no access passes are in use then all tokens assigned to the login access instance will be released when it is deleted.

Note: App reloads will extend the session and consume access passes also when the app is not actively used. If a browser page is open with an app, app reloads will result in additional access pass consumption.

Summary login access pass:

  • Intended for infrequent users.

  • Usage of Qlik Sense can be customized and limited.

  • Time limit of 60 consecutive minutes per pass.

    When a session is closed after 20 min, and analysis is resumed after 4 hours, a new login access pass is used.

  • Passes are released every 28 days.

  • 1 token = 10 login access passes.

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