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Using apps in shared spaces

Apps can be created, developed, and shared with other members of the cloud hub in a shared space.

Apps can be created and developed in a similar way to how apps are created and shared in a personal space. Depending on your space permissions and your license, you can create and develop apps in the space. If you have Can view permission, you can only view the apps in the space.

Creating apps in a shared space

Users can create or upload apps in a shared space by clicking Create and selecting Create app or Upload app. You cannot duplicate apps to a space, but you can move apps to a space.

Tags you add to an app are shared with other members of the cloud hub, but only if they have access to your app.

Data connections and data files can be created, modified, and deleted by users with Can edit permissions in a shared space.

Users with Can edit permission can read, write, and load data connections and load scripts in Data manager or Data load editor. They can also create data connections to external sources and load data from those connections.

The DataFiles connection for a shared space is created automatically and cannot be removed while the space is still available to a user.

You can create on-demand selection apps in a shared space. Selection apps and template apps must be in the same space. For more information, see Creating an on-demand selection app.

Adding content to apps in shared spaces

Users with Can edit or Is admin permissions can add sheets, stories, and bookmarks to apps in the shared space. Sheets, stories, and bookmarks added to the app are private. Only the creator of the private content can see it in the app. When they are ready to be shared, the creator makes them public.

For information, see Granting access to sheets, bookmarks, and stories

Only the space owner can edit data in the app, but other shared space members can create, edit, and delete:

  • Master items
  • Variables
  • Media library content
Note:

Snapshots taken for stories are not shared with other users.

Shared space members with Owner, Can edit, or Is admin permissions can modify the following app properties:

  • Selected theme
  • Enable right-to-left reading order
  • Setting a bookmark as app default
  • Sheet title styling

Reloading apps in a shared space

Users with Owner, Is admin, and Can edit permissions can manually reload apps in the space. App owners can and create scheduled reloads for apps in the space.

Moving apps between spaces

You can move apps between shared spaces as well as between a shared space and a personal space.

If you create an app in a shared space, the data connections related to it will stay in that space, even if the app moves. For example, you create an app called QuarterlyAnalysis in the Data Team shared space. If you move QuarterlyAnalysis to a different shared space, the data connections will remain in the Data Team shared space. If the data needs to be edited or reloaded, it must be done by a user with Can edit rights in the Data Team shared space. The same would apply if you created an app in a personal space and moved it to a shared or space.

  1. Click Move on the app and select Move.
  2. Select the new space from Space.
  3. To open the new space, select Navigate to space.
  4. Click Move.

Duplicating apps in a shared space

You can duplicate apps in a shared space.

Note:

If an app uses section access for data, you cannot duplicate the app.

  • Click More on the app and select Duplicate.

Exporting apps from shared spaces

You can export an app from a shared space as a .qvf file. Exported apps do not include any private sheets in the app.

Note:

If an app uses section access for data, you cannot export the app.

  • Click More on the app and select Export with data or Export without data.

Sharing apps from shared spaces

You can add members to a space and give them Can view permission so they can view the apps in a space. You cannot share individual apps from a space. If you do not want to share a space with viewers, you can move the app to a space you have created for app viewers.