Reduce

On the Reduce wizard guide page, the new task can be configured how split a document into several reduced copies of the original.

A reduced document contains only the reduced information, while a document using the section access function contains all information, but hides and reveals parts of it.

See: Section Access Management

Note: Reduction based on Section Access may cause unwanted results in the distributed documents and should be used with caution.
Note: It is mandatory to enter data on this wizard guide page.

Reduction Method

Reduce by

Select one of the following options:

  • Reduce by Field Value, meaning that one reduced document is created, by selecting the fields and values that should be distributed.
  • See: Reduce by Field Value

  • Reduce by Bookmark, meaning that one reduced document is created, by selecting the bookmarks that should be distributed.
  • See: Reduce by Bookmark

You can also create several separate documents, based on a field value.

See: Loop and Reduce

Open Document

To be able to use the contents of the document for selecting bookmarks or fields and field values, the document has to be opened by clicking on this button.

Note: Using this function, that is, clicking the Open Document button or the ... button (if available), might be time consuming; therefore, it is done as an explicit command.

Reduce by Field Value

Presents the Fields and Values that are available in the document.

Note: Only the first 1000 entries are included. All data not selected from the boxes will be removed from the reduced document.
Note: This option is only available if the Reduce by Field Value option was chosen.

Fields

To select the fields that should be part of the reduced document to be distributed, select them in this box.

Values

To select the values that should be part of the reduced document to be distributed, select them in this box.

Selected Fields

Presents the selected fields.

Selected Values

Presents the selected values.

Clear Selection

To clear all selected fields and values, click on the Clear Selection icon, .

Reduce by Bookmark

Presents the Bookmarks that are available in the document.

Note: All data not selected from the drop-down list will be removed from the reduced document.

Bookmark

To select the bookmark to distribute, scroll down the drop-down list and select it.

Loop and Reduce

Field

To create several separate documents for each value in the selected field, select the Field from which the value is to be looped.

Note: All data not selected from the drop-down list will be removed from the reduced document.

Help

To get context sensitive help information (this WebHelp), that is, detailed information about the contents of the current page, click on the Help text in the upper right corner of the page.

Movement Buttons

If applicable and available, use the following buttons to move between pages within the wizard:

  • Previous, meaning 'go back to the previous wizard guide page'; the configuration on the current wizard guide page will be stored until moving forward again, using the Next button.
  • Next, meaning 'go ahead to the next wizard guide page'.
  • Note: This button is only available when the current wizard guide page has been configured with the required data.

  • Finish, meaning 'finish this wizard', using the configured information.
  • Note: This button is only available when all of the wizard guide pages have been configured.

  • Cancel or , meaning 'abort this wizard', without using or storing any configuration; no task will be created.

Did this information help you?

Thanks for letting us know. Is there anything you'd like to tell us about this topic?

Can you tell us why it did not help you and how we can improve it?