On the Reduce tab, a document can be configured to be split into several reduced copies of the original.
A reduced document contains only the reduced information, while a document using the section access function contains all information, but hides and reveals parts of it.
Select one of the following options:
- Reduce by Field Value, meaning that one reduced document is created, by selecting the fields and values that should be distributed.
- Reduce by Bookmark, meaning that one reduced document is created, by selecting the bookmarks that should be distributed.
You can also create several separate documents, based on a field value or on a bookmark.
To be able to use the contents of the document for selecting bookmarks or fields and field values, the document has to be opened by clicking on this button.
Reduced Document Name
Save the Reduced Document with the Following Name
The name template for the reduced user document.
To create a document name template, either open the advanced name template dialog by clicking on the Edit NameTemplate icon, , and perform the configuration, or edit the default document name template in this text field.
The advanced name template dialog contains the following fields:
- Publisher Elements
- Source Document Name
- Task Name
- Serial Number
- Script Variable Value
- Select Document Field
- '\' (back-slash), '-' (dash), '_' (under-score), ' ' (white space)
- Date and Time
- Year - Two Digits
- Year - Four Digits
- Month Text
- Year Month Day
- Hour (AM/PM)
- Hour (24h)
- Hour Minute
- Year Month Day - Hour Minute
To create a document name template, click on the buttons to insert values from the Publisher Element and Date and Time panes. The resulting template is presented in the Template field, which can also be freely edited. In the Example field, the resulting document name is presented, using the applicable current values.
Presents the Fields and Values that are available in the document.
To select the fields that should be part of the reduced document to be distributed, select them in this box.
To select the values that should be part of the reduced document to be distributed, select them in this box.
Presents the selected fields.
Presents the selected values.
To clear all selected fields and values, click on the Clear Selection icon, .
Reduce by Bookmark
Presents the Bookmarks that are available in the document. To select the bookmark to distribute, scroll down the drop-down list and select it.
Loop and Reduce
By Field Value
To create several separate documents for each value in the selected field, choose this option, then select the Field from which the value is to be looped.
To create one separate document per each available bookmark, choose this option.