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System alerts

System alerts check the status of reload tasks in Qlik Sense and provide early warning when things are not working as intended (failed reloads) or confirmation that things are on track (successful reloads).

You can set your alert to work off specific reload tasks or all reload tasks. If you use the all option then they will automatically cover any new reload tasks added to the Qlik Management Console (QMC). So you never need to miss a failed reload.

How to create a system alert

To create a system alert, do the following:

  1. Click Alertsfrom the top menu bar.
  2. Click System Alerts at the top of the table to switch to the system alerts view and see a list of all the system alert records you own.
  3. Click Create at the bottom of the table to create a new alert.

System section

Do the following:

  1. Enter the Alert Name and Alert Description.
  2. Select the Reload Tasks that this alert will monitor. There are two options to enable you to select the reload tasks:
    1. Choose Select tasks manually to pick from the list of reload tasks, you can use the search box to find the tasks you want to select.
    2. Choose Select tasks by rule to identify tasks dynamically so that any new task that is created can also be evaluated against your rule.
      1. Select the Operator for your rule
        • All - will notify when any task meets the event type condition.
        • Includes - A string search operator that allows you to pick any task with the string in the task name.
        • Starts with - A string search operator that picks any task where the task name starts with the entered string.
        • Ends with - A string search operator that picks any task where the task name ends with the entered string.
      Information noteThe table shows the tasks that would meet the conditions as per the rule at that point in time. New Tasks will also be evaluated as they are created.
  3. Select one or more Event Triggers from the following:

    • Finished Successfully – status 7 – When a reload task completes as expected.
    • Finished Failed – status 8 – When a reload task has completed but the process has failed.
    • Aborted Manually – status 6 – When the reload task has been aborted or is in the process of being aborted.
    • Aborted By System – status 9, 10, 11, 12 – When the reload task has been stopped by the Qlik Sense system without input from any user or admin.
    • In Progress – status 1, 2, 3, 4, 5 – Identify when a task takes longer than a specified time in seconds to get an early warning of a possible failure or delay to reports being ready.
      • For in progress an input field will show that requires an input for a number of seconds to set the threshold following which the alert will trigger for a task. This will default to 180 seconds (3 minutes) but can be changed as required.

    Qlik Sense reload task status codes and descriptions

    Code Description
    null Never started
    1 Triggered
    2 Started
    3 Queued
    4 Abort initiated
    5 Aborting
    6 Aborted
    7 Success
    8 Failed
    9 Skipped
    10 Retrying
    11 Error
    12 Reset

Distribution section

Do the following:

  1. Select the delivery Channels you would like to receive the alert on; options are email and mobile.
  2. Select the Frequency which you would like notifications to be sent. This will limit how many times you are notified of a triggered alert during the time period. The options are:
    • Every time [default]
    • Only the first each Hour
    • Only the first each Day
    • Only the first each Week
    • Only the first each Month
    • Only Once
  3. Click on the switch if you wish to distribute the alert notifications with other users. For system alerts this will always be a broadcast alert type.

    Information noteThis section will only show for users with the appropriate privileges to distribute alerts.

    • Select the recipients directly, and/or
    • Select the user groups.
    • Use the preview button to check on the list of users at that point in time (as users in groups may change over time).
  4. Click Save.

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